Workshop Coordinator

LanceSoft Middle East; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

LanceSoft Middle East seeks a Workshop Coordinator to oversee maintenance and repair activities for the company's fleet, including heavy-duty trucks, trailers, vans, and MHE in the UAE. The role manages scheduling, spare parts, documentation, and coordination between mechanics, drivers, and management to minimize downtime and ensure regulatory compliance.

Responsibilities include planning preventive and corrective maintenance, monitoring performance, managing parts supply and vendor relations,

Qualifications

• 3–5 years' experience in workshop coordination, fleet, or transport operations.
• Hands-on experience with workshop documentation and fleet management systems (ERP/FMS).
• Strong MS Office skills; knowledge of UAE traffic/RTA regulations.

Responsibilities

• Plan and schedule preventive and corrective maintenance; manage job cards and repair prioritization.
• Support fleet/MHE performance monitoring and breakdown recovery coordination.
• Manage spare parts sourcing, vendor relationships, inventory, and purchase requisitions.
• Maintain compliance documentation (RTA registrations, insurance, permits), invoices, accruals, petty cash, and fines.
• Act as liaison between drivers, mechanics, and logistics team.

Skills

Workshop coordination

Fleet management

ERP/FMS knowledge

MS Office

UAE regulatory knowledge

Tools

ERP systems

Fleet Management System

Job description

Job Title:

Workshop Coordinator

Duration:

12 months

Location:

UAE

Role Purpose:

Coordinates all workshop activities for maintenance and repair of the company's fleet - heavy-duty trucks, trailers, vans, and MHE. Manages scheduling, documentation, spare parts, and communication between mechanics, drivers, and management to minimize downtime and ensure UAE regulatory compliance.

Key Responsibilities:

• Plan/schedule preventive and corrective maintenance; manage job cards and repair prioritization
• Support fleet/MHE performance monitoring and breakdown recovery coordination
• Manage spare parts sourcing, vendor relationships, inventory, and purchase requisitions
• Maintain compliance documentation (RTA registrations, insurance, permits), process invoices, monthly accruals, petty cash, and traffic fines
• Act as liaison between drivers, mechanics, and logistics team

Qualifications & Experience:

• 3-5 years' experience in workshop coordination, fleet, or transport operations (FMCG/logistics preferred)
• Hands-on experience with workshop documentation and fleet management systems (ERP/FMS)
• Strong MS Office skills; knowledge of UAE traffic/RTA regulations

Key Competencies:

Coordination, communication, problem-solving under pressure, multitasking in fast-paced FMCG environment, safety-conscious mindset.