Workshop Coordinator

Desert Man Transporting & Contracting - SOLE PROPRIETORSHIP L.L.C.; Abu Dhabi; On-site; AED 70,000 - 90,000; Full time

Job summary

Desert Man Transporting & Contracting - SOLE PROPRIETORSHIP L.L.C. in Abu Dhabi is looking for a dedicated Workshop Administrator to oversee daily operations in our maintenance workshop. Your primary responsibilities will include organizing workshop records, scheduling maintenance, and ensuring effective communication across teams.

The ideal candidate will have a relevant diploma or degree, along with at least 3-5 years of related experience, preferably in the construction or transportation sectors. Proficiency in MS Office and strong organizational skills are key requirements.

Qualifications

• Minimum 3-5 years of experience in workshop administration or equipment maintenance coordination.
• Experience in construction or transportation industry preferred.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Maintain workshop records, job cards, and service reports.
• Coordinate preventive maintenance schedules for machinery.
• Monitor spare parts requests and inventory records.

Skills

Organizational skills

Communication skills

Knowledge of workshop documentation

Proficiency in MS Office

Education

Diploma or Bachelor's Degree in Business Administration or Mechanical Engineering

Tools

ERP systems

Job description

Job Title

Workshop Administrator

Company

Desert Man Transporting Contracting LLC DMTC

Location

Abu Dhabi, UAE

Industry

Construction, Transportation, Heavy Equipment Rental

Employment Type

Full-Time

About Us

Desert Man Transporting Contracting LLC DMTC is a leading Abu Dhabi-based contracting and transportation company established in 2003. We specialize in civil construction, earthworks, road and pipeline projects, heavy equipment rental, transportation services, and material supply. With a large fleet of construction equipment and vehicles we support major infrastructure and development projects across the UAE.

Job Summary

We are seeking a highly organized and detail-oriented Workshop Administrator to support the daily operations of our heavy equipment and vehicle maintenance workshop. The successful candidate will be responsible for maintaining workshop records, coordinating maintenance schedules, managing documentation, and ensuring smooth communication between workshop staff, suppliers, and management.

Key Responsibilities

• Maintain workshop records, job cards, service reports, and maintenance history
• Coordinate preventive maintenance schedules for heavy equipment, trucks, buses, and machinery
• Monitor spare parts requests and inventory records
• Prepare purchase requests and follow up with procurement for workshop requirements
• Maintain accurate records of equipment downtime and repair activities
• Generate daily, weekly, and monthly workshop reports
• Coordinate with workshop supervisors, mechanics, drivers, and operations teams
• Ensure all vehicle and equipment documents are updated and properly filed
• Assist in warranty tracking and vendor service provider coordination
• Support compliance with company HSE and quality procedures
• Manage workshop administrative documentation and filing systems

Requirements

• Diploma or Bachelor's Degree in Business Administration, Mechanical Engineering, or related field
• Minimum 3-5 years of experience in workshop administration, fleet maintenance administration, or equipment maintenance coordination
• Experience in construction, transportation, heavy equipment, or contracting companies preferred
• Strong knowledge of workshop documentation and maintenance processes
• Proficiency in MS Office (Excel, Word, Outlook)
• Experience with ERP or fleet management systems is an advantage
• Strong organizational and communication skills
• Ability to work in a fast-paced environment and manage multiple tasks

Preferred Experience

• Heavy equipment workshop administration
• Fleet maintenance coordination
• Spare parts inventory control
• Construction or transportation industry background