Workshop Administrator

Aertssen Machinery Services LTD; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Aertssen Machinery Services LTD in the United Arab Emirates is seeking a proactive Workshop Administrator to oversee daily workshop operations, plan maintenance work, and coordinate activities with operations and logistics to ensure equipment readiness.

You will maintain accurate service histories, manage spare parts inventories and documentation, raise requisitions, and support cost tracking with regular reports for management.

Qualifications

• Experience in workshop administration or maintenance administration.
• Experience with maintenance records and workshop documentation.
• Ability to prepare reports and handle confidential information.
• Knowledge of heavy equipment maintenance processes is preferred.

Responsibilities

• Oversee workshop operations and planning, coordinating with operations and logistics.
• Maintain accurate service history, records, and parts consumption.
• Monitor spare parts inventory, raise purchase requests, and liaise with suppliers.
• Assist in preparing cost estimates and periodic workshop reports.

Skills

Communication skills

Coordination

Documentation

Reporting

Job description

Workshop Administrator

Location UAE

Type Full-Time

Key Responsibilities

• 1 Workshop Operations amp PlanningPrepare equipment maintenance repairs inspections and servicing activities Coordinate with operations and logistics teams to schedule workshop activities based on equipment availability and operational requirements Act as a communication link between the workshop operations teams suppliers and management to ensure smooth workflow and timely updates
• 2 Maintenance records amp documentationMaintain accurate records of equipment service history maintenance activities and parts consumption Ensure all maintenance reports inspection checklists service records and warranty documentation are properly filed and easily accessible Support the preparation and distribution of daily weekly and monthly workshop reports
• 3 Spare parts amp Inventory ControlMonitor spare parts inventory levels and maintain accurate stock records Raise purchase requests for parts consumables and workshop materials as required Coordinate with suppliers regarding parts availability delivery schedules quotations and invoice follow-up Assist in maintaining inventory accuracy and ensuring timely availability of required parts
• 4 Reporting amp Cost ControlAssist in preparing service and repair cost estimates for management review Generate periodic workshop performance reports including job completion rates equipment downtime analysis maintenance status and resource utilization Track maintenance-related data and support management with operational reporting and performance monitoring Provide administrative support for budget and cost tracking activities within the workshop

What we offer

We offer you the opportunity to join an internationally growing company You will be part of our dynamic team you will be able to contribute to and benefit from our continuous expansion and global reach

Qualifications

• Minimum 3-5 years of experience in a workshop administration, maintenance administration, or related role, preferably within the heavy equipment, construction, transport, or industrial sector.
• Experience in maintaining maintenance records, spare parts inventories, and workshop documentation.
• Good communication and coordination skills with the ability to work effectively with multiple departments and external suppliers.
• Ability to prepare reports, maintain accurate records, and manage confidential information professionally.
• Knowledge of heavy equipment maintenance processes and workshop operations is preferred.