Workshop Administrator - Heavy Equipment Maintenance & Planning

Aertssen Machinery Services ltd; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Aertssen Machinery Services in the UAE seeks a highly organized Workshop Administrator to support maintenance activities, coordinate documentation, and ensure compliance with company procedures. The successful candidate will act as a communication link between workshop, operations, suppliers, and management.

Key duties include maintaining maintenance records, inventory control, and generating regular reports for cost and performance.

Qualifications

• Minimum 3–5 years of experience in a workshop administration, maintenance administration, or related role within heavy equipment or construction sectors.
• Experience in maintaining maintenance records, spare parts inventories, and workshop documentation.
• Strong communication and coordination skills with the ability to work with multiple departments and external suppliers.
• Ability to prepare reports, maintain accurate records, and handle confidential information professionally.
• Knowledge of heavy equipment maintenance processes and workshop operations is preferred.

Responsibilities

• Workshop Operations & Planning: prepare equipment maintenance, repairs, inspections, and servicing activities.
• Maintenance records & documentation: maintain service history, reports, checklists, and warranty docs; file and access records.
• Spare parts & inventory control: monitor stock levels, raise purchase requests, coordinate with suppliers.
• Reporting & cost control: assist in cost estimates, generate workshop performance reports, monitor downtime and resource use.

Skills

Communication

Coordination

Record keeping

Reporting

Budget awareness

Job description

Aertssen Machinery Services in the UAE seeks a highly organized Workshop Administrator to support maintenance activities, coordinate documentation, and ensure compliance with company procedures. The successful candidate will act as a communication link between workshop, operations, suppliers, and management.

Key duties include maintaining maintenance records, inventory control, and generating regular reports for cost and performance.