Workplace Experience & Facilities Coordinator

CBRE Excellerate; Dubai; On-site; AED 60,000 - 85,000; Full time

Job summary

CBRE Excellerate seeks a Workplace Experience Coordinator to be the central contact for a client site, ensuring smooth daily operations, top-notch front-desk service, and coordinated facilities management. The role blends administrative excellence with vendor coordination and client-facing duties to maintain a productive, welcoming environment.

The position requires a Diploma or Associate Degree in a related field and at least 2 years in administration or workplace support, with familiarity in

Qualifications

• Diploma or Associate Degree in Business Administration, Facilities Management, or related field preferred.
• Minimum 2 years of experience in administrative, receptionist, or workplace support roles.
• Familiarity with procurement processes, vendor coordination, and office operations.
• Experience in Facilities Management is preferable.

Responsibilities

• Provide professional front-desk service and reception coverage during business hours.
• Oversee office cleanliness and sanitize high-touch surfaces per health & safety standards.
• Manage procurement of office supplies and FM-related materials via procurement portal.
• Prepare work and purchase orders; assist with invoice processing and document submissions for timely payment.
• Create, maintain, and update trackers, reports, and filing systems (digital and physical).
• Follow Health, Safety & Environment (HSE) protocols and report incidents.
• Support planning and execution of office events and ad-hoc projects.
• Contribute ideas to improve administrative and facilities processes.

Skills

Communication

Report writing

Client-facing

MS Office

Education

Diploma or Associate Degree in Business Administration or Facilities Management

Tools

Procurement system

MS Office

Digital tracking systems

Job description

CBRE Excellerate seeks a Workplace Experience Coordinator to be the central contact for a client site, ensuring smooth daily operations, top-notch front-desk service, and coordinated facilities management. The role blends administrative excellence with vendor coordination and client-facing duties to maintain a productive, welcoming environment.

The position requires a Diploma or Associate Degree in a related field and at least 2 years in administration or workplace support, with familiarity in