Vendor Registration Specialist

Abu Dhabi Islamic Bank; Abu Dhabi; On-site; AED 156,000 - 290,000; Full time

Job summary

Abu Dhabi Islamic Bank is seeking a Vendor Registration Specialist in Abu Dhabi to enable efficient supplier onboarding, maintain accurate supplier data and resolve registration exceptions. You will leverage Microsoft 365 Copilot and approved AI tools to improve communication, analysis and reporting while ensuring human accountability.

The role focuses on data quality, process efficiency and supplier support, with collaboration across Procurement, Finance and Technology to ensure compliant

Qualifications

• Graduate in Business Administration, Supply Chain, Procurement, Information Systems or related discipline.
• Experience in supplier onboarding, procurement operations or vendor data; TPRM support and supplier site-visit experience preferred.
• Hands-on experience using Microsoft 365 Copilot for business tasks is required.

Responsibilities

• Coordinate supplier onboarding through SAP Ariba and vendor management systems; promote self-service.
• Review supplier questionnaires and documents for completeness and accuracy; resolve gaps.
• Identify duplicate supplier records and maintain master data across SAP Ariba and ERP systems.
• Support TPRM: coordinate due diligence, risk assessments and evidence collection; escalate concerns.
• Route registrations through approved channels; retain traceable records.
• Conduct risk-based supplier site visits; verify premises and capabilities; document findings and actions.
• Use Microsoft 365 Copilot for correspondence, summaries, onboarding reports and data analysis.
• Write prompts and verify AI outputs against original records before sharing.
• Use only approved AI tools; ensure confidentiality and governance compliance.
• Support testing and improvement of AI agents and automated workflows; escalate unresolved cases.
• Monitor document validity, cleanse data and propose onboarding process improvements.
• Coordinate with Procurement, Finance and Technology; retain human review for outcomes and exceptions.

Skills

Microsoft 365 Copilot

Supplier onboarding

SAP Ariba

Excel

Data validation

Reporting

TPRM

Site visits

AI governance

Change management

Copilot Studio

Power Automate

Education

Bachelor's degree in Business Administration / Supply Chain / Information Systems

Tools

SAP Ariba

Microsoft 365 Copilot

Microsoft Lists

Power Automate

Job description

Job description

Role: Vendor Registration Specialist

Location: Abu Dhabi

Role Purpose: Enable efficient, accurate and controlled supplier onboarding, maintain reliable supplier data and resolve registration exceptions.

Use Microsoft 365 Copilot and approved AI tools to improve communication, analysis and reporting while retaining human accountability.

Improve supplier self-service and digital workflows, shifting focus from repetitive processing to data quality, control oversight and supplier support.

Key Accountabilities of the role:

• Coordinate supplier onboarding through SAP Ariba and relevant vendor management systems; guide suppliers and promote self-service.
• Review supplier questionnaires and supporting documents for completeness, accuracy and consistency; resolve missing information and discrepancies.
• Identify duplicate supplier records and maintain accurate master data across SAP Ariba and relevant ERP systems, including Al Madar where applicable.
• Support Third-Party Risk Management (TPRM): coordinate due diligence, risk assessments and evidence collection with Risk, Compliance and business owners; **escalate** concerns for authorized review.
• Route registrations and profile changes through authorized approval channels; retain complete, traceable supporting records.
• Conduct risk-based supplier site visits with relevant specialists, as approved; verify premises and operational capability, document findings and track corrective actions.
• Actively use Microsoft 365 Copilot for correspondence, document summaries, onboarding reports and registration-data analysis using authorized sources.
• Write clear prompts and verify AI-generated outputs against original records before use or sharing.
• Use only approved AI tools and authorized data; comply with confidentiality, security and AI-governance requirements.
• Support testing and improvement of approved AI agents and automated workflows; monitor outputs and **escalate** unresolved cases.
• Monitor document validity, cleanse supplier data and analyze onboarding bottlenecks; recommend improvements to quality and turnaround time.
• Coordinate with Procurement, Finance and Technology, retain human review for activation, screening outcomes and exceptions.

Specialist Skills / Technical Knowledge Required for this role:

Practical proficiency in Microsoft 365 Copilot, including structured prompting, source-based output verification and responsible AI use.

Supplier onboarding, vendor master-data management and working knowledge of SAP Ariba or comparable platforms.

Strong Microsoft Excel, data-validation, reporting and analytical skills.

TPRM fundamentals, supplier due diligence, risk-based site-visit documentation, corrective-action tracking and audit-evidence management.

Problem-solving, clear communication, supplier support and stakeholder coordination.

Digital process improvement and change management, Copilot Studio, Microsoft Lists or Power Automate experience is an advantage.

Experience & Qualification:

Graduate in Business Administration, Supply Chain, Procurement, Information Systems or a related discipline, or equivalent relevant experience.

Relevant experience in supplier onboarding, procurement operations or vendor data; TPRM support and supplier site-visit experience preferred.

Hands-on experience using Microsoft 365 Copilot for business tasks is required.

This position is for UAE Nationals only.