Contract and vendor management specialist

Epergne Solutions; Sharjah; On-site; AED 112,000 - 156,000; Full time

Job summary

Epergne Solutions in Abu Dhabi, UAE is seeking a Contract and Vendor Management Specialist to support IT/Digital Engineering teams by handling vendor contracts, renewals, costs, approvals, and access administration. This role requires 2-4 years in IT administration or contract management and strong coordination across procurement, finance, and security.

You will maintain contract trackers, prepare cost comparisons, monitor approvals, and ensure timely renewals.

Qualifications

• 2-4 years of experience in IT administration, vendor coordination, contract management, procurement support, or a related field.
• Experience with software licensing, vendor management, or contract administration is an advantage.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.

Responsibilities

• Maintain records of vendor, software, licensing, and service contracts, including expiry dates, renewal terms, and owners.
• Track upcoming renewals and proactively follow up with relevant stakeholders.
• Coordinate with vendors, Procurement, and Finance on quotations, renewals, purchase orders, invoices, and payments.
• Review contract terms, SLAs, pricing, and renewal proposals; highlight discrepancies or concerns.
• Prepare cost comparisons, approval requests, and budget tracking reports.
• Monitor approval status and ensure timely completion of renewal activities.
• Process access card requests, renewals, transfers, and deactivations for team members.
• Coordinate with Security, Facilities, and IT teams to resolve access-related issues.
• Maintain accurate trackers, documentation, and dashboards for contracts, approvals, and access requests.
• Support audits by ensuring records and supporting documents are accurate and up to date.

Skills

Vendor coordination

Contract management

Procurement support

MS Excel/Google Sheets

SharePoint

Workflow/ticketing systems

Communication

Attention to detail

IT terminology

Tools

MS Excel/Google Sheets

SharePoint

Procurement tools

Job description

Job Role:- Contract and vendor management specialist

Job Location:- Abu Dhabi, UAE

Experience:- 2-4 Years

Role Purpose

Support the IT/Digital Engineering team in managing vendor and software contracts, renewals, costs, approvals, and access administration.

Job Role:- Contract and vendor management specialist

Job Location:- Abu Dhabi, UAE

Experience:- 2-4 Years

Role Purpose

Support the IT/Digital Engineering team in managing vendor and software contracts, renewals, costs, approvals, and access administration.

Key Responsibilities

• Maintain records of vendor, software, licensing, and service contracts, including expiry dates, renewal terms, and owners.
• Track upcoming renewals and proactively follow up with relevant stakeholders.
• Coordinate with vendors, Procurement, and Finance on quotations, renewals, purchase orders, invoices, and payments.
• Review contract terms, SLAs, pricing, and renewal proposals; highlight discrepancies or concerns.
• Prepare cost comparisons, approval requests, and budget tracking reports.
• Monitor approval status and ensure timely completion of renewal activities.
• Process access card requests, renewals, transfers, and deactivations for team members.
• Coordinate with Security, Facilities, and IT teams to resolve access-related issues.
• Maintain accurate trackers, documentation, and dashboards for contracts, approvals, and access requests.
• Support audits by ensuring records and supporting documents are accurate and up to date.

Skills & Requirements

• 2?4 years of experience in IT administration, vendor coordination, contract management, procurement support, or a related field.
• Experience with software licensing, vendor management, or contract administration is an advantage.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Proficiency in MS Excel/Google Sheets, SharePoint, and workflow or ticketing systems.
• Good written and verbal communication skills for coordinating with internal and external stakeholders.
• Strong attention to detail and ability to handle confidential and financial information.
• Basic understanding of IT, software, API, or cloud terminology is an advantage.
• Ability to work independently and coordinate effectively across multiple teams.

Key Attributes

• Proactive, organized, and deadline-oriented.
• Detail-focused with strong follow-up skills.
• Professional, discreet, and trustworthy.
• Comfortable working with multiple stakeholders and managing competing priorities.