UAE National Document Controller – Project Docs & QA

Kids-Books UA; United Arab Emirates; On-site; AED 56,000 - 100,000; Full time

Job summary

Egis is seeking an organized UAE National Document Controller to join our project team in Dubai, United Arab Emirates. You will manage and control all project-related documents, ensuring compliance with company standards and regulatory requirements.

Responsibilities include coordinating with Project Managers, maintaining drawing and transmittal registers, handling document control software (Aconex/Prolog), and supporting QA procedures and ISO certification.

Qualifications

• Bachelor's degree or related field
• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software Aconex / Prolog or other document control softwares
• Strong knowledge of filing and archiving systems
• Excellent data entry and record-keeping skills
• Outstanding written and verbal communication abilities
• Detail-oriented with a strong focus on accuracy and quality
• Knowledge of UAE construction industry standards and regulations
• Ability to work efficiently in a fast-paced environment

Responsibilities

• Co-ordinate with Project Managers to ensure correct document and drawing management is implemented
• To play an active role in implementation of QA procedures and implementation of ISO certification
• Archive project directories from Computer and manage these CD's
• Arranging Printing of documents and Deliverables
• Complies with Company Systems
• Log / Record all incoming and outgoing transmittals, submittals, reports and other company documents
• Issue design drawings to Contractor, Local Authorities and others as directed
• Maintain registers of drawings, issued to/received from, and approved by
• Maintain current drawing sets for engineers and architects and ensure superseded drawings identified and filed.
• Maintain NCR, RFI and submittal registers.
• Record all incoming & outgoing RFI's & submittals, and monitor WME's response time, advising Egis staff when responses are required to comply with contractual limits.
• Maintain Expedition / Aconex / Prolog or other document control softwares
• Assist and stand in for Administrative assistant as and when required
• Handling FTP Sites for uploading and downloading documents
• Responsible for ordering and approving stamps as per Egis standards
• Controlling Archives and Library
• Co-ordinate with other offices for the tender and construction packages issue
• Aid site teams to establish correct document control procedures at the start of new projects as per client specifications
• Prepare outgoing register for each drawings/ documents /calculation/ submission
• Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations
• Keep up to date and attend training courses in relation to the company systems upon approval from management
• To provide efficient and effective administrative and clerical support to the managers and staff
• Introduce cost cutting measures (pertaining to printing), wherever possible
• General document control duties

Skills

Document management

Microsoft Office

Data entry

Communication

Education

Bachelor's degree

Tools

Aconex/Prolog

Job description

Egis is seeking an organized UAE National Document Controller to join our project team in Dubai, United Arab Emirates. You will manage and control all project-related documents, ensuring compliance with company standards and regulatory requirements.

Responsibilities include coordinating with Project Managers, maintaining drawing and transmittal registers, handling document control software (Aconex/Prolog), and supporting QA procedures and ISO certification.