UAE HR & PRO Administrator – Compliance & Onboarding

Pipecare Group; Sharjah; On-site; AED 90,000 - 150,000; Full time

Job summary

Pipecare Group in the United Arab Emirates seeks an HR Administrator to support HR, employee services, government relations, and office administration. The role implements HR policies, maintains employee records, coordinates recruitment and onboarding, and handles attendance, leave, payroll inputs, and documentation.

You will manage visa/work permit processes, liaise with ministries and service providers, monitor regulatory updates, and provide timely administrative support.

Qualifications

• Bachelor's degree or diploma in HR, Business Administration, Public Administration, or a related field.
• 5 to 7 years of relevant experience in HR and PRO in the UAE.
• Strong knowledge of UAE Labour Law, immigration procedures, free-zone regulations, and government service processes.
• Hands-on experience in visa and work permit processing, employee records management, attendance and leave administration, payroll coordination, insurance administration, and HR documentation.
• Proficiency in Microsoft Office and HR/ERP systems; knowledge of UAE government portals is preferred.
• Excellent written and verbal communication skills in English; knowledge of Arabic is an advantage.
• A valid UAE driving license is preferred for travel to government authorities.

Responsibilities

• Coordinate HR administration and ensure timely communication of employee-related matters between the UAE office, regional teams, and corporate HR.
• Support recruitment by posting vacancies, screening applications, scheduling interviews, preparing offers, and completing pre-employment documentation.
• Coordinate employee onboarding, induction, probation follow-up, transfers, promotions, and offboarding in accordance with approved procedures.
• Maintain complete, accurate, secure, and confidential personnel files, HR records, and employee data in the ERP system.
• Administer attendance, leave, benefits, medical insurance, salary adjustments, and payroll inputs; reconcile records and submit approved monthly payroll data on time.
• Prepare HR correspondence and employment documents, including contracts, certificates, confirmation letters, promotion letters, warnings, clearances, and separation documents.
• Respond to employee queries, explain applicable policies and procedures, and escalate sensitive or complex employee-relations matters to HR management.
• Support performance-management, training, and employee-engagement activities; maintain the training matrix and related attendance records.
• Prepare accurate weekly and monthly HR reports, monitor document expiry dates, and follow up on required actions.
• Support implementation of HR policies and ensure assigned activities comply with company procedures and applicable UAE labour requirements.

Skills

HR administration

Policy implementation

Employee records management

Recruitment support

Onboarding coordination

Government relations

Communication skills

Arabic knowledge (adv)

Education

Bachelor's degree or diploma in HR / related field

Tools

MS Office

HR/ERP systems

UAE government portals

Job description

Pipecare Group in the United Arab Emirates seeks an HR Administrator to support HR, employee services, government relations, and office administration. The role implements HR policies, maintains employee records, coordinates recruitment and onboarding, and handles attendance, leave, payroll inputs, and documentation.

You will manage visa/work permit processes, liaise with ministries and service providers, monitor regulatory updates, and provide timely administrative support.