Travel Coordinator -Temporary

ITP Media Group; Dubai; Hybrid; AED 120,000 - 180,000; Full time

Job summary

ITP Media Group in Dubai is seeking a Temporary Travel Coordinator to support day-to-day business travel arrangements. The ideal candidate will have 1–2 years of experience in travel coordination or a similar role, with strong organisational skills.

You will coordinate flights, hotels, airport transfers, and ground transportation, liaise with travel providers, and manage changes and last-minute requests while ensuring bookings comply with policy and budget. Proficiency in MS Office is required.

Qualifications

• 1–2 years of experience in travel coordination or a similar role.
• Knowledge of flight, hotel, and transportation booking processes.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple travel requests and deadlines.
• Comfortable handling last-minute changes and urgent requests.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience with a travel agency or corporate travel desk is advantageous.

Responsibilities

• Coordinate business travel arrangements, including flights, hotels, airport transfers, and ground transportation.
• Liaise with travel agencies, airlines, hotels, and other travel providers to arrange and confirm bookings.
• Manage changes, cancellations, and last-minute travel requests efficiently.
• Prepare and share travel itineraries and booking confirmations with employees and relevant stakeholders.
• Ensure travel arrangements are aligned with company policies and approved budgets.
• Maintain accurate records of travel bookings and related expenses.
• Assist employees with travel-related queries and provide support throughout the booking process.
• Coordinate travel requirements for meetings, events, and business trips.
• Monitor travel schedules and proactively address any changes or issues.
• Support the HR/Administration team with other travel-related tasks as required.

Skills

Flight bookings

Hotel bookings

Transport bookings

Travel platforms

Organizational skills

Time management

Attention to detail

Communication skills

Multitasking

Adaptability to urgent requests

Tools

MS Office (Outlook/Excel)

Travel booking platforms

Job description

Position Overview

We are looking for a Temporary Travel Coordinator to support our team with the day-to-day coordination of business travel arrangements. The ideal candidate will have 1–2 years of experience in travel coordination or a similar role, with strong organisational skills and attention to detail.

Key Responsibilities

• Coordinate business travel arrangements, including flights, hotels, airport transfers, and ground transportation.
• Liaise with travel agencies, airlines, hotels, and other travel providers to arrange and confirm bookings.
• Manage changes, cancellations, and last-minute travel requests efficiently.
• Prepare and share travel itineraries and booking confirmations with employees and relevant stakeholders.
• Ensure travel arrangements are aligned with company policies and approved budgets.
• Maintain accurate records of travel bookings and related expenses.
• Assist employees with travel-related queries and provide support throughout the booking process.
• Coordinate travel requirements for meetings, events, and business trips.
• Monitor travel schedules and proactively address any changes or issues.
• Support the HR/Administration team with other travel-related tasks as required.

Requirements

• 1–2 years of experience in travel coordination, travel administration, or a similar role.
• Good knowledge of flight, hotel, and transportation booking processes.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple travel requests and deadlines simultaneously.
• Comfortable handling last-minute changes and urgent requests.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Previous experience working with a travel agency, corporate travel desk, or travel booking platform is an advantage.