Talent Culture Coordinator EA to General Manager

AccorHotel; Dubai; On-site; AED 300,000 - 400,000; Full time

Job summary

A leading company in hospitality is seeking a Talent & Culture Coordinator/ Executive Assistant for their Dubai location. In this role, you will provide essential administrative support to ensure smooth operations within the Talent & Culture department and support executive functions. Ideal candidates will have strong organizational skills, attention to detail, and a background in administrative tasks, coupled with the enthusiasm to contribute to a vibrant team culture.

Benefits

Employee benefit card offering discounted rates worldwide

Learning programs through our Academies

Opportunity to develop your talent and grow within your property

Corporate Social Responsibility activities like Planet 21

Qualifications

• Experience in administrative support roles is preferred.
• Ability to manage multiple tasks and work independently.
• Strong organizational skills and attention to detail.

Responsibilities

• Assist in the day-to-day operation of the Talent & Culture department.
• Manage calendars and organize meetings according to leadership priorities.
• Prepare all letter correspondence for colleagues.

Skills

Professional service

Office administration

Communication

Job description

Talent & Culture Coordinator/ Executive Assistant

What's in it for you:

• Employee benefit card offering discounted rates worldwide
• Learning programs through our Academies
• Opportunity to develop your talent and grow within your property and across the world!
• Ability to make a difference through our Corporate Social Responsibility activities like Planet 21

What you will be doing:

Talent & Culture

Reporting to the Cluster Manager Talent & Culture, responsibilities and essential job functions include but are not limited to the following:

• Consistently offer professional, friendly, and engaging service.
• Assist in the day-to-day operation of the Talent & Culture department.
• Provide all office administration duties such as written correspondence, mail, photocopying, and ordering office supplies.
• Receive internal and external calls and in-person visitors to the department, answer inquiries as needed, schedule appointments, direct calls to team members, and follow up with messages.
• Complete reference and background checks, make job offers, and process all new hire paperwork as required. Handle incoming and outgoing mail.
• Coordinate and support all units regarding Pension, Medical, or other assistance they may require.
• Update and ensure bulletin boards are clean and attractive to read.
• Maintain accurate and confidential filing systems for correspondence, policies, standards, regulations, and other office matters.
• Manage accurate and efficient personnel filing system.
• Prepare colleagues' ID and name badges.
• Prepare all letter correspondence for colleagues.
• Maintain colleagues' information using the current system, update it by completing new hire Employee Action forms, create new employee files, and review files for accuracy.
• Coordinate with department admin assistants and coordinators to verify attendance information.
• Assist colleagues with document requirements.
• Book onboarding flights for new executives and expatriates.
• Liaise with payroll for effective and timely administration.
• Complete hotel and Corporate T&C related reports and submissions promptly.
• Manage all aspects of the exit procedure for departing colleagues, including visa cancellations, document requirements, and flights if applicable.
• Manage locker availability for all colleagues.
• Prepare new colleague orientation documents as needed.
• Assist with and support colleague events.
• Follow departmental policies and safety policies.
• Perform other duties as assigned.

Executive Office

• Manage calendars and organize meetings according to leadership priorities.
• Assist with personal tasks such as managing appointments, organizing documents, and handling correspondence.
• Provide administrative support including drafting, proofreading, preparing presentations, note-taking, conducting research, and executing special projects.

Remote Work : No

Employment Type : Full-time