Supervisor GR/GS

Acwa Power; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Acwa Power in the United Arab Emirates seeks an experienced staff visa administrator to support the site management team with visa documentation and coordination. Strong communication and interpersonal skills are essential for liaising with internal management, staff, and government agencies.

You will manage immigration processes, renewals, attestations in the UAE, and assist with travel planning. The role requires confidentiality, multitasking, and collaboration across departments and external

Qualifications

• Bachelor degree in business or related subject.
• Minimum 5 years in a similar position.
• Preferable 8 years experience in the UAE.

Responsibilities

• Provide staff administrative support to the site management team.
• Manage immigration and labour processes for employees and their dependents, including visa applications and renewals.
• Coordinate with government agencies and Dubai HO for travel documents and attestations.
• Maintain confidentiality and security of company and employee documents.
• Assist with processing of new employees to site and record keeping.

Skills

Communication skills

Bilingual English/Arabic

Computer literacy

UAE Driving license

Education

Bachelor degree in business or related

Job description

Job Summary

Support the site management team with staff visa administrative and documentation support. Requires strong communication skills, flexibility, excellent interpersonal skills, coordination experience, and the ability to work well with all levels of internal management and staff as well as government agencies.

Roles

amp

Responsibilities

• Provide staff administrative support to the site management team
• PGM OM MM Ensure that all work is undertaken in compliance with the systems structures standards and policies set by the Company
• Can be trusted with sensitive and confidential matters as may be required
• Maintain confidentiality and security of Company and employee documents
• Assist and support the processing of all new employees to site
• Manage immigration and labour processes for employees and their dependents collating employee s documents accurately preparing applications applying for entry permits employment visas labour cards residence visas and collecting documents
• Manage the renewal of visa process for employees and their dependents to avoiding expiration or travel limitations
• Manage the cancellation of visa process for employees and their dependents to ensure visas are cancelled in an appropriate manner
• Guide employees and their dependents through immigration and visa processes ensuring that regular updates are given a transparent process is communicated and followed enquires are managed promptly and efficiently and a best in class level of service is delivered
• Assist staff in medical and figure scan requirements for visa applications support with planning and travel arrangements
• Support with all government agency incoming and outgoing communication all official communication documents letters and post
• Liaise with Dubai HO for arranging travel documents and other requirements as may be requested by the site management team
• Liaise and assist staff with document attestation requirements support with arranging attestation of employee certificates and arrange attestation in the UAE with the MOFA
• Provide advice to employees on local authorities and government body processes such as residence visas for families driving license car registrations etc
• Provide assistance with stakeholder management with local government bodies agencies and institutions example schools and universities etc
• Assist the site team with liaison with schools and other entities
• Maintain an up to date database of passports and residence visas and their renewal
• Produce letters for employees required to be drafted in Arabic
• Perform other duties as assigned by the site management team with effective resource utilization

Job Specifications

• Education Bachelor degree in business or related subject
• Minimum Experience 5 Years in similar position
• Preferable Experience 8 years experience in the UAE
• Required Skills Awareness of NOMAC Quality Occupational Health amp Safety and Environment Management system principles Excellent communication skills in English amp Arabic Language Computer literate UAE Driving license
• Desired certification
• Job specific skill
• Training Be able to work on their own and with others effectively Be able to use other IT systems for planning and documentation management

Work Condition

Working conditions are normal for an office environment at a site location Work will require travel to the reginal HO and other government and institutional agencies Occasional weekend and or evening work may be required