Strategic Executive Assistant to the Chief

Abu Dhabi Securities Exchange; Abu Dhabi Emirate; On-site; AED 120,000 - 180,000; Full time

Job summary

Abu Dhabi Securities Exchange is seeking an Executive Assistant in Abu Dhabi to support the chief and division with a wide range of administrative duties. The role involves calendar management, travel coordination, document handling, and high-level coordination with internal and external stakeholders.

Responsibilities include planning meetings, drafting replies, preparing materials, and ensuring timely communication while upholding strict confidentiality and professional standards.

Responsibilities

• Schedule and organize the calendar, ensuring advance notice and punctual meetings.
• Manage calls and emails, respond promptly, and prioritize urgent inquiries.
• Coordinate travel arrangements for efficient business trips.
• Plan on-site and off-site meetings, conferences, and calls with prep materials.
• Document meeting minutes and share summaries with stakeholders.
• Draft replies and manage correspondence to resolve matters promptly.
• Coordinate high-level meetings and industry events to boost visibility.
• Prepare materials and reports for meetings, including internationalization efforts.
• Organize incoming requests, replying promptly per chief directives.
• Maintain discretion and confidentiality for division data and client info.
• Establish and manage an efficient filing system for division documents.
• Assist with expense report preparation, ensuring accuracy and policy compliance.
• Support updating the division's product portfolio to stay competitive.
• Assist ad-hoc projects by researching, reporting, and delivering on time.
• Facilitate effective communication between the chief, internal teams and external partners.
• Assess external information requests and respond accurately as directed.
• Coordinate and manage communication between the chief and stakeholders.

Job description

Abu Dhabi Securities Exchange is seeking an Executive Assistant in Abu Dhabi to support the chief and division with a wide range of administrative duties. The role involves calendar management, travel coordination, document handling, and high-level coordination with internal and external stakeholders.

Responsibilities include planning meetings, drafting replies, preparing materials, and ensuring timely communication while upholding strict confidentiality and professional standards.