Strategic Executive Assistant

Abu Dhabi Securities Exchange; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

Abu Dhabi Securities Exchange is seeking an organized and discreet executive assistant to support the division’s leadership and operations in Abu Dhabi. The role focuses on implementing policies, coordinating high-level meetings, and ensuring confidential handling of information.

Responsibilities include calendar management, communications, travel arrangements, meeting material preparation, minutes, and timely responses to inquiries.

Responsibilities

• Schedule and organize the calendar, ensuring punctuality for meetings and appointments, scheduling adjustments as needed.
• Perform efficient management of call and email correspondence, promptly responding to inquiries, prioritizing urgent matters, and taking necessary actions to streamline communication flow.
• Coordinate travel arrangements, resulting in organized trips for enhanced operational efficiency.
• Plan and organize on-site and off-site meetings, conferences, and calls, assisting with the preparation and advance distribution of all essential materials.
• Document meeting minutes and distribute summaries to relevant stakeholders for comprehensive and transparent communication.
• Manage calls and correspondence, proactively taking the initiative in drafting and finalizing replies where necessary to facilitate prompt and appropriate resolution of all matters.
• Coordinate high-level meetings, conferences, and industry events, contributing to overall success and visibility.
• Prepare materials and reports for meetings related to the division (e.g., internationalization efforts), equipping them with relevant information for effective engagements.
• Organize and manage incoming requests and communications promptly, delivering a timely response to inquiries and requests in alignment with the chief directives, thereby fostering positive relationships with both internal and external stakeholders.
• Uphold the highest level of discretion and confidentiality regarding ADX division data and client information, fostering trust and integrity across operations.

Job description

Abu Dhabi Securities Exchange is seeking an organized and discreet executive assistant to support the division’s leadership and operations in Abu Dhabi. The role focuses on implementing policies, coordinating high-level meetings, and ensuring confidential handling of information.

Responsibilities include calendar management, communications, travel arrangements, meeting material preparation, minutes, and timely responses to inquiries.