Store Keeper

Sobha Constructions LLC; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

Sobha Constructions LLC in Dubai is seeking an Office Administrator to ensure adherence to office processes in line with company directives and client needs. The role involves clerical duties, payroll documentation for on-site staff, and supporting facilities management.

You will interact with staff, clients and suppliers, maintain records, take minutes in meetings and help keep supplier and training matrices up to date.

Responsibilities

• Interact with staff, clients and suppliers.
• Open, sort and distribute incoming correspondence.
• Issue responses to correspondence containing routine inquiries.
• Perform General Clerical duties.
• Prepare and collate all documentation for the monthly payroll of all on site staff.
• Provide support to the FM in maintaining supplier matrices and the associated documentation.
• Provide support to the FM in maintaining training matrices records and back to work self-certification documentation.
• Attend team meetings and produce subsequent minutes/actions.
• Maintain all day-to-day records and submit as and when required.
• Ensure financial details are captured and invoiced on a timely manner.
• Ensure all costs are captured and updated in the cost sheet.
• Compile budget sheets and update costs on timely manner.

Job description

Responsible for ensuring that all process and procedures appertaining to general office practices are always adhered to in line with company directives and client needs.

• Maintain confidentiality in all aspects of client and staff information.
• Interact with staff, clients and suppliers.
• Open, sort and distribute incoming correspondence.
• Issue responses to correspondence containing routine inquiries.
• Perform General Clerical duties.
• Prepare and collate all documentation for the monthly payroll of all on site staff.
• Provide support to the FM in maintaining supplier matrices and the associated documentation.
• Provide support to the FM in maintaining training matrices records and back to work self-certification documentation.
• Attend team meetings and produce subsequent minutes/actions.
• Maintain all day-to-day records and submit as and when required.
• Ensure financial details are captured and invoiced on a timely manner.
• Ensure all costs are captured and updated in the cost sheet.
• Compile budget sheets and update costs on timely manner.