Store Design Planning Coordinator - UAE National

Buccellati; Dubai; On-site; AED 246,000 - 335,000; Full time

Job summary

Montblanc is seeking a Boutique Maintenance Support professional to respond to maintenance requests for boutiques worldwide, coordinate with contractors, and keep logs up to date. You will manage supplier quotes and ensure timely payments, while assisting with procurement and project tracking across markets.

The role emphasizes organization, multi-project management across time zones, and effective communication with boutique teams and vendors.

Qualifications

• Degree in Design, Architecture, Engineering, Project Management, Business Administration, or related field.
• 1-3 years in project administration, procurement, facilities management, or retail operations.
• Fluent English (written and spoken); Arabic or French a strong plus.
• Strong organizational skills; ability to manage multiple concurrent projects and priorities across time zones.
• Proficiency with spreadsheets, project tracking tools, and email; comfort learning new software.

Responsibilities

• Respond to daily maintenance requests from boutique teams; diagnose issues and coordinate rapid resolution with local contractors and HQ-approved suppliers.
• Maintain boutique maintenance logs and track resolution timelines.
• Negotiate prices with suppliers to stay within the OPEX budget.
• Coordinate repairs and preventative maintenance with local service providers; serve as the first point of contact for boutique teams.
• Update and maintain internal project tracker with milestones, status, and design updates.
• Organize project files, specifications, and compliance documentation across the market network.

Skills

Fluent English

Strong organizational skills

Multitasking across time zones

Proficiency with spreadsheets

Proficiency with email & project tools

Education

Design/Architecture/Engineering/PM/Business Admin degree

Tools

Spreadsheets

Project tracking tools

Email

Job description

Job Description:

Founded in 1906 as a manufacturer of writing instruments, MONTBLANC today creates exclusive products including watches, jewelry, writing instruments and leather goods which reflect our high demands with respect to culture, quality, design, tradition and craftsmanship. With more than 25 subsidiaries and 600 boutiques MONTBLANC is present all over the world.

Boutique Maintenance Support

• Respond to daily maintenance requests from boutique teams across all markets; diagnose issues (finishes, fixtures, lighting, systems) and coordinate rapid resolution with local contractors and our HQ approved suppliers.
• Maintain boutique maintenance logs and track resolution timelines.
• Negotiate the price with various suppliers to remain within the OPEX budget
• Work with local service providers to schedule repairs and preventative maintenance; serve as first point of contact for our boutique teams

Project & Administrative Tracking

• Update and maintain internal project tracker with all boutique project milestones, status, and design updates; ensure accuracy and timeliness of records
• Organize project files, specifications, and compliance documentation across the market network; maintain version control and stakeholder records

Procurement & Supplier Management

• Support PO requests and tender processes; compile contractor quotations and maintain vendor databases
• Follow up on supplier invoices and payments; track payment status and resolve discrepancies; ensure timely payment to maintain vendor relationships

Required Qualifications

• Degree in Design, Architecture, Engineering, Project Management, Business Administration, or related field
• 1-3 years in project administration, procurement, facilities management, or retail operations
• Fluent English (written and spoken); Arabic or French a strong plus
• Strong organizational skills; ability to manage multiple concurrent projects and priorities across time zones
• Proficiency with spreadsheets, project tracking tools, and email; comfort learning new software

What We're Looking For

• Motivated to learn about store design and luxury retail operations
• Problem-solver who can troubleshoot independently and escalatge thoughtfully
• Professional communicator who works well with boutique teams, contractors
• Detail-oriented and proactive; takes ownership of follow-through