Sports Project Coordinator / RM (Arabic Speaker - monthly Salary 9K)

Confidential Careers; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Confidential Careers in Abu Dhabi seeks a Relationship Officer Schools | Project Coordinator to manage school partnerships, registrations and event logistics for championships and school sports programs.

You will act as the main liaison with schools, teachers and coaches, ensuring timely information flow, accurate records and smooth operations during events and registrations. Fluency in English and Arabic is essential.

Qualifications

• 2–4 years of experience in sports event management, school sports, relationship management, customer service or a similar environment.
• Fluent in English and Arabic, both written and spoken.
• Strong relationship management and stakeholder communication skills.
• Excellent organizational and time-management skills with the ability to manage multiple schools, events and deadlines simultaneously.
• Proficient in Microsoft Office, particularly Excel and PowerPoint, with experience using databases or registration systems.

Responsibilities

• Build and maintain relationships with schools participating in the client across Abu Dhabi.
• Serve as a key contact for schools, teachers and coaches, supporting registration, student participation, communications and event coordination.

Skills

Sports event mgmt

School relationships

Customer service

English

Arabic

Excel

PowerPoint

Tools

Excel

PowerPoint

Job description

The Relationship Officer Schools | Project Coordinator will be responsible for building and maintaining strong relationships with schools participating in the Client across the Emirate of Abu Dhabi. The role will serve as a key point of contact for schools, teachers, and coaches, supporting school registration, student participation, communications, and event-related coordination.

The position requires a highly organized, proactive, and service-oriented individual who can manage multiple school relationships, follow up on registrations and requirements, respond to inquiries, maintain accurate records, and support the smooth delivery of sports competitions.

• School Relationship Management
• Act as a key point of contact for assigned schools participating in the championships and school sports programs.
• Build and maintain positive and professional relationships with school management, teachers, coaches and coordinators.
• Communicate with schools through email, phone, and WhatsApp regarding programs, registration, and participation requirements.
• Provide schools with accurate information regarding sports categories, eligibility criteria, registration procedures, schedules and competition requirements.
• Respond to school inquiries in a timely and professional manner and elevate complex issues when required.
• Maintain regular communication and follow up with schools to ensure engagement and continued participation.
• Maintain a communication and follow-up log for assigned schools.
• Support schools throughout the school and student registration process.
• Follow up with schools to ensure registrations are completed accurately and within the required deadlines.
• Review submitted information and identify missing, incomplete or inconsistent data.
• Coordinate with schools to resolve registration discrepancies and obtain the required information.
• Follow up with schools regarding student participation, attendance and competition requirements.
• Assist in preparing school and student lists required for competitions and event operations.
• Support the team in maintaining accurate registration information on relevant platforms and databases.

3. School Communication & Coordination

• Distribute official competition updates, schedules, announcements and instructions to participating schools.
• Coordinate with teachers and coaches regarding competition dates, venues, fixtures and participation requirements.
• Follow up with schools regarding changes to schedules, venues or competition arrangements.
• Ensure schools receive relevant information within the required timelines.
• Collect feedback and concerns from schools and communicate them to the Sports Operations team.
• Support the resolution of school-related issues before and during competitions.

4. Event & Competition Support

• Support the Sports Operations team in the preparation and delivery of school sports competitions.
• Assist with school check-in, attendance verification and participant coordination on event days.
• Support the registration and operations teams during competitions as required.
• Assist in communicating event-day instructions to schools, teachers and coaches.
• Support the team in ensuring schools have the required information, materials and documentation before competitions.
• Assist in monitoring school attendance and participation during events.
• Report any issues or concerns identified during events to the relevant supervisor.

5. Data Management & Reporting

• Maintain accurate and up-to-date school contact databases and registration records.
• Update school participation, registration and attendance information on Excel, Google Drive and relevant registration systems.
• Prepare regular updates on school registration and participation status.
• Support the preparation of weekly reports covering school communication, registration, participation and attendance.
• Maintain organized records of school correspondence, documents and follow-up activities.
• Ensure all required information is accurately recorded and readily available to the wider team.

6. Stakeholder Coordination

• Coordinate with internal teams including Sports Operations, Registration, Events and Marketing as required.
• Liaise professionally with school representatives, teachers, coaches and other relevant stakeholders.
• Maintain positive relationships with stakeholders and contribute to a professional experience for participating schools and students.
• Escalate operational or relationship-related issues to the Sports Operations & Relationship Manager in a timely manner.
• 2–4 years of experience in sports event management, school sports, relationship management, customer service or a similar environment.
• Previous experience dealing directly with schools, educational institutions, coaches or sports organizations is highly preferred.
• Fluent in English and Arabic, both written and spoken.
• Strong relationship management and stakeholder communication skills.
• Excellent organizational and time-management skills with the ability to manage multiple schools, events and deadlines simultaneously.
• Proficient in Microsoft Office, particularly Excel and PowerPoint, with experience using databases or registration systems.