Site Administrators

Noor Al Sahara General Contracting LLC; Abu Dhabi, Al Ain, Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Noor Al Sahara General Contracting LLC in Abu Dhabi is seeking a Site Administrator/HR Coordinator to support daily site administration, attendance management, and HR coordination with the site teams. You will maintain manpower records, monitor biometric systems, prepare regular reports, and assist with visas, Emirates IDs, and other HR requirements.

Ideal candidates have civil infrastructure exposure and are ready to join immediately, with strong documentation and compliance skills for project

Qualifications

• Manage daily site administration and office activities.
• Maintain employee attendance, timesheets, overtime and leave records.
• Coordinate with HR and site teams on manpower and mobilization.
• Prepare daily, weekly, and monthly reports.
• Ensure compliance with company policies and procedures.
• Immediate joining preferred.
• Civil Infrastructure background.

Responsibilities

• Monitor biometric attendance systems and coordinate for any issues.
• Maintain manpower records and project-wise employee lists.
• Coordinate employee transfers, mobilization and demobilization.
• Manage camp accommodation and employee-related administrative matters.
• Maintain proper filing and documentation of employee and project records.
• Follow up on visa, medical, Emirates ID and other HR requirements with HR.
• Support the site team with administrative and HR coordination.
• Ensure employee records are updated in ePROMIS and other systems.
• Prepare manpower status reports for project manpower planning.
• Manage petty cash and daily expenses with supporting documents.
• Collect and verify machinery timesheets with site teams and ensure accurate recording.
• Monitor machinery utilization and timesheet submissions.
• Handle employee requests and escalate important issues to HR Admin management.
• Ensure compliance with policies and procedures.
• Immediate joining preferred.
• Civil Infrastructure background.

Skills

Site administration

HR coordination

Attendance management

Biometric systems

Timesheets management

Project management

Documentation

Visa & Emirates ID compliance

Cash handling

Manpower planning

Education

Civil Infrastructure background

Tools

ePROMIS

Job description

• Manage daily site administration and office activities
• Maintain employee attendance
• timesheets
• overtime
• and leave records
• Coordinate with HR
• Project Management
• Camp
• and Site teams
• Maintain and update manpower records and project-wise employee lists
• Monitor biometric attendance systems and coordinate for any issues
• Prepare and submit daily
• weekly
• and monthly reports as required
• Coordinate employee transfers
• mobilization
• and demobilization
• Manage camp accommodation and employee-related administrative matters
• Maintain proper filing and documentation of employee and project records
• Follow up on visa
• medical
• Emirates ID
• and other HR-related requirements with HR
• Support the site team with general administrative and HR coordination
• Ensure employee records are updated accurately in ePROMIS and other company systems
• Prepare manpower status reports and support project manpower planning
• Manage petty cash
• including daily expenses
• supporting documents
• cash records
• and monthly reconciliation
• Collect
• verify
• and maintain machinery equipment timesheets and coordinate with the relevant site teams for accurate recording of working hours and overtime
• Monitor and follow up on machinery utilization and timesheet submissions
• Handle employee requests and escalation important issues to HR Admin management
• Ensure compliance with company policies and site administrative procedures
• Perform any other administrative duties assigned by HR Admin Manager or Project Management
• Immediate joining preferred
• Civil Infrastructure background