Project Admin Assistant

Emirates Electrical & Instrumentation Company; Abu Dhabi; On-site; AED 96,000 - 132,000; Full time

Job summary

Emirates Electrical & Instrumentation Company is seeking a Site Administration professional in Abu Dhabi to manage personnel records, timesheets and on-site documentation for ongoing projects. The role requires strong MS Office skills, familiarity with UAE labor regulations, and the ability to coordinate mobilization, onboarding and logistics across site teams.

You will work with HR, Payroll and Finance to ensure compliance and support project management through accurate reporting and document

Qualifications

• Diploma or Bachelor's degree in Business Administration, Commerce or related field.
• Minimum 2.5 years of administrative experience, preferably in Oil & Gas, EPC, Construction or Industrial projects.
• Familiarity with site administration procedures and manpower management.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of UAE labor and site documentation requirements is a plus.

Responsibilities

• Maintain and update site personnel records, attendance timesheets and leave records.
• Prepare daily, weekly and monthly administrative reports.
• Coordinate mobilization and demobilization of employees to and from project sites.
• Manage site correspondence emails, letters and document filing systems.
• Assist in processing gate passes, work permits and site access documentation.
• Maintain records of manpower deployment and accommodation arrangements.
• Coordinate transportation and logistics requirements for site personnel.
• Monitor office supplies and site administrative inventory.
• Support onboarding and induction activities for new employees.
• Liaise with HR, Payroll, Procurement and Finance regarding site requirements.
• Maintain records of company assets assigned to site personnel.
• Assist project management in preparing client-required documentation.
• Ensure compliance with company policies client requirements and HSE procedures.
• Organize meetings prepare minutes of meetings and follow up on action items.
• Handle telephone calls visitor coordination and general office administration duties.

Skills

Site administration

Manpower management

Timesheets

Document control

UAE labor law knowledge

Education

Diploma or Bachelor's Degree in Business Administration, Commerce, or related field.

Tools

MS Office

Job description

Responsibilities

• Maintain and update site personnel records attendance timesheets and leave records
• Prepare daily weekly and monthly administrative reports
• Coordinate mobilization and demobilization of employees to and from project sites
• Manage site correspondence emails letters and document filing systems
• Assist in processing gate passes work permits and site access documentation
• Maintain records of manpower deployment and accommodation arrangements
• Coordinate transportation and logistics requirements for site personnel
• Monitor office supplies stationery and site administrative inventory
• Support onboarding and induction activities for new employees
• Liaise with HR Payroll Procurement and Finance departments regarding site requirements
• Maintain records of company assets assigned to site personnel
• Assist project management in preparing client-required documentation
• Ensure compliance with company policies client requirements and HSE procedures
• Organize meetings prepare minutes of meetings and follow up on action items
• Handle telephone calls visitor coordination and general office administration duties

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Commerce, or related field.
• Minimum 2 5 years of administrative experience, preferably in Oil & Gas, EPC, Construction, or Industrial projects.
• Familiarity with site administration procedures and manpower management.
• Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Experience in handling timesheets, employee records, and document control activities.
• Knowledge of UAE labor and site documentation requirements is an advantage.