Project Admin

Farnek Services LLC; Dubai; On-site; AED 89,280 - 133,920; Full time

Job summary

A leading facility management company based in Dubai is seeking a Project Admin to oversee HR and administration tasks. The successful candidate will coordinate interviews, maintain employee documentation, and ensure compliance with company policies. Requires a graduate level education and strong communication skills, with 2 years of experience preferred in a multicultural environment.

Qualifications

• 2 Years experience in the same field preferred.
• Exposure to a multicultural environment.

Responsibilities

• Organize interviews for shortlisted candidates.
• Maintain confidentiality of employee documents.
• Coordinate with the HR department regarding employee requirements.
• Maintain daily attendance of staff on site.
• Adhere to company quality assurance and HSE requirements.

Skills

Excellent verbal and written communication in English

High level of customer orientation

Problem solving and troubleshooting capabilities

Experience with CAFM system

Excellent computer skills in Word and Excel

Education

Graduate Level

Tools

CAFM system (MAXIMO)

Word

Excel

Job description

The Project Admin is responsible to carry out day to day responsibilities related to Human Resources and Administration by implementing departmental and organizational policies, procedures and systems. The Project Admin is responsible to manage the CMMS/Admin team and ensures that the various day to day activities are being carried out smoothly. Job holder at this level should acquire knowledge and understanding of Human Resources and administrative procedures, systems and inputs to handle the routine works.

Roles and Responsibilities

Responsibility

• The Project Admin is responsible to follow up with the HR manager/HR executives in organizing interviews for short listed candidates.
• The Project Admin is responsible to maintain the confidentiality of employee documents for dispatch and receive.
• The Project Admin is responsible to communicate and coordinate with the HR department of the head offices regarding the employee requirements and follow up on various areas like overtime, annual leave, sick leave, visa renewal, passport renewal, Emirates ID.
• The Project Admin is responsible to maintain and forward the daily attendance of the Site and is also responsible to maintain all the records and files of the Staff working on Site.
• To adhere to the IMS of Farnek and Client HSE requirement.
• Management
• Motivate technical staff to give timely and comprehensive feedback.
• Monitor and demonstrate achievement of agreed service levels and to lead on improvement.
• Ensure that all necessary documentation is in place and is aligned with the company quality assurance system.
• Work closely with the company management team to identify and implement innovations that will enhance operational efficiencies and profit.
• Operational
• Develop, implement and communicate improved processes, policies and procedures on a continuous basis, always seeking greater efficiencies and higher customer satisfaction.
• Maximize communication and synergy between the team and supervisors On Site.
• Organize and attend regular staff meetings, using them as a basis for the development of consistent standards in quality working and behaviour.
• Authority
• Authorised to liaise with HR departments of FARNEK management.
• Authorised to access HR folders and files in FARNEK server
• Authorised to implement FARNEK HR policies & procedures and conduct monthly meetings with workers to hear and address their grievances.
• Authorised to apply & process entry permits in liaison with Client side management & Security department.
• Authorised to receive any documents from client management to FARNEK management.
• Authorised to handle passports, labour cards, medical insurance cards etc. and liaise with FARNEK management for renewal and other formalities.

Skills Required

• Ensure other administrative tasks like archiving, document transmittals, all kind of reporting, etc.
• Ensure manpower is deployed in the best possible and efficient way.
• Handle all kinds of administration and reporting tasks.
• Problem solving and good trouble shooting capabilities.
• Excellent verbal and written communication in English is essential.
• High level of customer orientation / understanding.
• Experience in using and following up operations with CAFM system (MAXIMO is a plus).
• Excellent computer skills in Word, Excel is required for reporting.

Qualifications

Graduate Level

Other Requirements

2 Years experience in the same field preferred.

Exposure to a multicultural environment.

Required Skills

HR Cards Management Skills Grievances Overtime Operations Computer Skills Assurance HR Policies Word Confidentiality Insurance Human Resources Excel Quality Assurance Customer Satisfaction Security Records Administration Problem Solving Documentation English Communication Management