Senior Records Security Specialist

Quantum Careers FR & EU; Abu Dhabi; A distancia; AED 180.000 - 260.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work arrangements

Professional development and certs

Descripción de la vacante

Quantum Careers FR & EU seeks a Senior Records Security Specialist to oversee protection, classification, storage, access, retention, and disposal of organizational records. You will strengthen controls, safeguard confidential documents, and ensure integrity and traceability of critical records across projects.

Responsibilities include establishing retention schedules, access reviews, and secure disposal; coordinating with IT, Legal, Compliance and HR to meet UAE privacy and information security

Formación

• Must have experience in records management, information security, and data protection.
• Strong understanding of classification, access management, retention, and audit trails.
• Experience with DMS and enterprise collaboration tools.
• Familiar with UAE privacy and information security requirements.

Responsabilidades

• Develop and maintain records security policies, procedures, and access controls.
• Protect confidential and project-related records across repositories.
• Implement least-privilege access and RBAC for records systems.
• Oversee records across electronic and physical archives.
• Maintain retention schedules, archival, and secure disposal processes.
• Review access requests and conduct periodic access reviews.
• Monitor access logs and investigate suspicious activity.
• Support encryption, secure transfers, backup, and recovery efforts.
• Collaborate with IT, Legal, Compliance, HR, and Project teams on requirements.

Conocimientos

Analytical skills

Organizational skills

Documentation

Problem solving

Access control

Encryption

Backup procedures

Data loss prevention

Information security principles

Records management

Electronic DMS

Enterprise collaboration

Educación

Bachelor's degree in Information Management/Information Technology/Cybersecurity/Business Administration

Herramientas

Electronic document management systems

Enterprise collaboration platforms

Descripción del empleo

Senior Records Security Specialist

Location: United Arab Emirates (Remote)

Employment Type: Full-Time

Experience Level: Mid-Level to Senior

Work Arrangement: Fully Remote

About Us

We are a construction-focused organization committed to information security, document integrity, regulatory compliance, and effective records management. Our teams across Construction, Engineering, Procurement, Commercial, Finance, Legal, Human Resources, Information Technology, and Project Management work collaboratively to protect sensitive information and maintain secure, reliable business records.

The Role

We are seeking an experienced Senior Records Security Specialist to oversee the protection, classification, storage, access, retention, and disposal of organizational records. The successful candidate will strengthen records security controls, safeguard confidential documents, support compliance requirements, and ensure the integrity, availability, and traceability of critical business and project records.

Key Responsibilities

• Develop and maintain records security policies, procedures, classification standards, and access control requirements.


• Protect confidential, sensitive, financial, legal, contractual, personnel, and project-related records.


• Implement appropriate access permissions, role-based access controls, and least-privilege principles for records repositories.


• Manage records security across electronic document management systems, cloud repositories, shared drives, and physical archives.


• Establish and maintain records classification, retention, archival, retrieval, and secure disposal procedures.


• Review access requests and conduct periodic access reviews to prevent unauthorized disclosure or modification.


• Monitor records access logs and investigate suspicious activity, unauthorized access, data leakage, or improper document handling.


• Implement safeguards to preserve document integrity, authenticity, version history, and audit trails.


• Support encryption, secure file transfer, backup, recovery, and other appropriate records protection measures.


• Coordinate with IT, Cybersecurity, Legal, Compliance, Human Resources, and Project Management teams on records security requirements.


• Ensure sensitive construction contracts, drawings, technical specifications, procurement records, and commercial documents are appropriately protected.


• Support legal holds, investigations, audits, and regulatory requests by preserving and retrieving authorized records.


• Maintain records inventories, classification registers, access logs, retention schedules, and security documentation.


• Conduct records security risk assessments and identify weaknesses in document management processes.


• Support incident response involving lost records, unauthorized disclosure, compromised repositories, or document tampering.


• Provide guidance and training on secure records handling, confidentiality, document sharing, and information protection.


• Monitor applicable UAE requirements and organizational policies relating to records management, privacy, and information security.


• Recommend improvements to records management systems, workflows, security controls, and compliance processes.

Qualifications and Experience

• Bachelor's degree in Information Management, Information Technology, Cybersecurity, Business Administration, or a related discipline.


• Relevant experience in records management, information security, document control, information governance, or data protection.


• Strong understanding of records classification, access management, retention policies, audit trails, and secure document handling.


• Experience with electronic document management systems and enterprise collaboration platforms.


• Knowledge of access control, encryption, backup procedures, data loss prevention, and information security principles.


• Familiarity with applicable UAE privacy, records management, and information security requirements.


• Strong analytical, organizational, documentation, and problem-solving skills.


• Ability to handle confidential information with discretion and collaborate across multiple departments.

Preferred Certifications

• Certified Information Security Manager (CISM).


• Certified Information Systems Security Professional (CISSP).


• Certified Information Privacy Professional (CIPP), where relevant.


• Certified Records Manager (CRM) or equivalent records management qualification.


• ISO 27001 or information governance training and certifications.

Key Performance Indicators (KPIs)

• Compliance with records classification, retention, and access control requirements.


• Accuracy and completeness of records inventories and audit trails.


• Timeliness of access reviews and security remediation activities.


• Reduction in unauthorized access incidents and records security risks.


• Effectiveness of records retrieval, preservation, and secure disposal processes.


• Successful completion of records security audits and compliance assessments.

What We Offer

• Competitive compensation based on qualifications and experience.


• Remote working arrangements, subject to operational and security requirements.


• Opportunities for professional development and relevant certifications.


• A collaborative environment focused on information governance and security excellence.


• Opportunities to strengthen records protection across business and construction operations.