Secretary

ACC Group; Abu Dhabi; On-site; AED 150,000 - 210,000; Full time

Job summary

ACC Group in the UAE is seeking an experienced Secretary Project / Project Manager to provide high-level administrative, coordination, and documentation support to the Project Manager on a major Oil & Gas / Plant Construction project.

The ideal candidate will have strong experience supporting Project Managers or Directors within EPC, Oil & Gas, Petrochemical, or large-scale construction projects, preferably with ADNOC exposure.

Qualifications

• Bachelor’s degree or Diploma in Business Administration, Management, Secretarial Studies, or a related field.
• 7-20 years of relevant experience as a Project Secretary/Coordinator/Executive Secretary or similar role.
• Minimum 7 years in Oil & Gas, EPC, Petrochemical, or Plant Construction projects preferred.
• Experience supporting a Project Manager, Project Director, Construction Manager, or senior project team.
• Previous ADNOC project experience advantageous.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Project Manager and project team.
• Manage the Project Manager’s calendar, meetings, appointments, correspondence, and daily priorities.
• Coordinate internal and external meetings with clients, consultants, contractors, subcontractors, and project stakeholders.
• Prepare meeting agendas, minutes (MOM), action trackers, and follow-up reports.
• Maintain and monitor the Project Manager’s action list; ensure timely follow-up and closure.
• Prepare, format, review, and maintain project-related letters, memos, reports, presentations, and official correspondence.
• Coordinate incoming/outgoing project correspondence and distribute to relevant departments.
• Maintain an organized filing system for project documents, correspondence, reports, approvals, and records.
• Coordinate with Engineering, Construction, Procurement, QA/QC, HSE, Planning, Commercial, HR, and Document Control teams.
• Assist in preparing weekly and monthly project reports, management presentations, dashboards, and status updates.
• Track key deadlines, deliverables, meetings, approvals, and commitments.
• Coordinate client and ADNOC-related meetings, visits, presentations, and inspections.
• Arrange client/management visits, workshops, project meetings, and site events.
• Handle confidential information with discretion; uphold company procedures and ADNOC standards.

Skills

Secretarial support

Communication skills

English proficiency

Document control

Meeting management

Coordination

Education

Bachelor’s degree in Business Administration

Diploma in Secretarial Studies

Tools

MS Office

Job description

Job Description

Job Summary

We are looking for an experienced Secretary Project / Secretary Project Manager to provide high-level administrative, coordination, and documentation support to the Project Manager on a major Oil & Gas / Plant Construction project in the UAE.

The ideal candidate should have strong experience supporting Project Managers or Project Directors within EPC, Oil & Gas, Petrochemical, or large-scale industrial construction projects, preferably with exposure to ADNOC projects. The role requires excellent coordination, document control, communication, meeting management, and follow-up skills in a fast-paced project environment.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Project Manager and project management team.
• Manage the Project Manager’s calendar, meetings, appointments, correspondence, and daily priorities.
• Coordinate internal and external meetings with clients, consultants, contractors, subcontractors, and project stakeholders.
• Prepare meeting agendas, minutes of meetings (MOM), action trackers, and follow-up reports.
• Maintain and monitor the Project Manager’s action list, ensuring pending actions are followed up and closed on time.
• Prepare, format, review, and maintain project-related letters, memos, reports, presentations, and official correspondence.
• Coordinate incoming and outgoing project correspondence and ensure proper distribution to relevant departments.
• Maintain an organized filing system for project documents, correspondence, reports, approvals, and records.
• Coordinate with Engineering, Construction, Procurement, QA/QC, HSE, Planning, Commercial, HR, and Document Control teams as required.
• Support preparation of weekly and monthly project reports, management presentations, dashboards, and status updates.
• Track key project deadlines, deliverables, meetings, approvals, and commitments.
• Assist the Project Manager in coordinating client and ADNOC-related meetings, visits, presentations, and inspections.
• Prepare and coordinate arrangements for client/management visits, workshops, project meetings, and site events.
• Handle confidential project and management information with a high level of discretion.
• Follow up with various departments and project personnel to obtain required information and ensure timely responses.
• Maintain updated contact lists, distribution lists, organizational charts, and project directories.
• Assist in coordinating travel arrangements, accommodation, transportation, and other logistical requirements for project management personnel when required.
• Ensure all administrative activities are carried out in accordance with company procedures, project requirements, and ADNOC standards.
• Perform other project coordination and administrative duties assigned by the Project Manager.

Required Qualifications & Experience

• Bachelor’s degree or Diploma in Business Administration, Management, Secretarial Studies, or a related field.
• 7-20 years of relevant experience as a Project Secretary, Project Coordinator, Executive Secretary, or similar role.
• Minimum 7 years of experience in Oil & Gas, EPC, Petrochemical, or Plant Construction projects is preferred.
• Experience supporting a Project Manager, Project Director, Construction Manager, or senior project management team.
• Previous experience on ADNOC projects will be highly advantageous.
• Strong understanding of EPC/project construction environment and project documentation.
• Excellent knowledge of MS Office, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Strong skills in preparing MOMs, reports, presentations, trackers, correspondence, and management reports.
• Excellent written and verbal English communication skills.
• Strong organizational, coordination, follow-up, and time-management skills.
• Ability to manage multiple priorities and work effectively under pressure.
• High level of confidentiality, professionalism, attention to detail, and ownership.
• UAE experience, particularly within ADNOC Oil & Gas projects, will be preferred.
• Project Management Support
• Executive & Project Secretarial Skills
• Project Coordination
• Document & Correspondence Management
• Meeting & MOM Management
• Action/Follow-up Tracking
• Client & Stakeholder Coordination
• Reporting & Presentation Preparation
• Communication & Interpersonal Skills
• Time Management & Organization
• Confidentiality & Professionalism

Preferred Candidate Profile:

Candidates with 7-20 years of experience in ADNOC/EPC Oil & Gas plant construction projects, currently or previously supporting a Project Manager/Project Director, will be strongly preferred. Experience in large-scale plant construction, brownfield/greenfield, EPC, or major infrastructure projects is an advantage.

Job Snapshot

Updated Date

01.10.2026

Job ID

JOB_275

Department

Construction