Senior Project Documentation & Compliance Lead

Stantec; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Stantec in Abu Dhabi is seeking a seasoned Site Administration and Document Control professional to lead the project’s administrative functions on site. You will manage the admin team, implement robust office systems, and ensure compliance with project and client requirements.

You will oversee document control across EDMS platforms, coordinate audits and approvals, and serve as the primary liaison among PMC, Contractor, and Client.

Qualifications

• Bachelor's degree in Business Administration, Engineering, or a related field.
• 5–10 years of relevant experience in project coordination, site administration, document control, or project management support.
• Strong experience in site administration management and project document control systems.
• Experience conducting project document audits and maintaining accurate project records.
• Familiarity with Abu Dhabi authority approval procedures and NOC processes.
• Knowledge of ISO 9001:2015 quality management system requirements and their implementation in project environments.
• Ability to establish project-level quality management procedures, including governance, audits, and corrective action processes.
• Strong organizational, coordination, communication, and problem-solving skills.

Responsibilities

• Lead and supervise the Site Administration team and establish procedures, site protocols, and office systems.
• Oversee records management, correspondence tracking, and filing systems; ensure governance and contractual compliance.
• Lead Document Controllers, ensure document control procedures align with PMC and client requirements, and manage EDMS platforms.
• Plan and manage internal and external project document audits; maintain audit logs and close-out records.
• Assist Project Director in obtaining authority approvals and construction NOCs from Abu Dhabi authorities; maintain trackers.
• Act as primary interface for PMC, Contractor, and Client on correspondence and document-related matters; manage meetings records.

Skills

Organizational skills

Coordination

Communication

Problem-solving

Governance

Education

Bachelor's degree in Business Administration or Engineering

Tools

Aconex

SharePoint

On Site App

Job description

Stantec in Abu Dhabi is seeking a seasoned Site Administration and Document Control professional to lead the project’s administrative functions on site. You will manage the admin team, implement robust office systems, and ensure compliance with project and client requirements.

You will oversee document control across EDMS platforms, coordinate audits and approvals, and serve as the primary liaison among PMC, Contractor, and Client.