Senior Project Coordinator

Stantec; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Stantec invites applications for a project coordination role based in Abu Dhabi to manage site administration and document control across the project lifecycle.

The incumbent will ensure compliance with ISO 9001:2015, coordinate approvals with authorities, and drive governance and audit processes to optimize documentation standards and project efficiency.

Qualifications

• Bachelor's degree in Business Administration, Engineering, or related field.
• 5–10 years of relevant experience in project coordination or document control.
• Experience with Abu Dhabi authority procedures and NOC.
• Knowledge of ISO 9001:2015 in project environments.

Responsibilities

• Manage site administration and day-to-day project operations.
• Oversee project document control systems and filing.
• Audit project documents for compliance.
• Coordinate documentation and approvals with stakeholders and Abu Dhabi authorities.
• Support Abu Dhabi authority approvals and NOC processes.
• Establish a project-level QMS aligned with ISO 9001:2015.
• Define quality governance, audits, and corrective actions.
• Monitor compliance and suggest process improvements.

Education

Bachelor's degree in Business Administration

Bachelor's degree in Engineering

Job description

Job Responsibilities:

• Manage site administration activities and ensure smooth day-to-day project operations.
• Oversee project document control systems, ensuring accurate filing, tracking, updating, and retrieval of project documentation.
• Conduct project document audits to ensure compliance with company procedures, project requirements, and applicable standards.
• Coordinate project documentation and approvals with relevant stakeholders, consultants, contractors, and Abu Dhabi authorities.
• Support and monitor Abu Dhabi authority approval procedures and No Objection Certificate (NOC) processes.
• Establish and implement a project-level Quality Management System (QMS) for a pilot project, aligned with ISO 9001:2015 requirements.
• Define and implement project quality governance, internal audit procedures, corrective action processes, and document control protocols.
• Monitor compliance with established quality management procedures and recommend improvements to enhance project efficiency and documentation standards.

Key Qualifications:

• Bachelor's degree in Business Administration, Engineering, or a related field.
• 5–10 years of relevant experience in project coordination, site administration, document control, or project management support.
• Strong experience in site administration management and project document control systems.
• Experience conducting project document audits and maintaining accurate project records.
• Familiarity with Abu Dhabi authority approval procedures and NOC processes.
• Knowledge of ISO 9001:2015 quality management system requirements and their implementation in project environments.
• Ability to establish project-level quality management procedures, including governance, audits, and corrective action processes.
• Strong organizational, coordination, communication, and problem-solving skills.