Senior Project Coordinator

AimGulf; Abu Dhabi; On-site; AED 223,000 - 391,000; Full time

Job summary

Stantec in Abu Dhabi seeks a Senior Project Coordinator (Buildings) to lead site administration and document control for major projects. You will manage the administration team, ensure rigorous document handling, and coordinate with authorities on approvals and NOCs.

The role requires 5–10 years in project coordination and a Bachelor’s degree. Strong organizational and governance skills are essential for successful project delivery.

Qualifications

• 5–10 years of project coordination, site administration, document control, or project management support.
• Bachelor’s degree in Business Administration, Engineering, or related field.
• Strong experience with site administration and project document control systems.

Responsibilities

• Lead the Site Administration team and oversee office facilities, protocols, and records.
• Direct the Document Controllers team and ensure proper document control procedures.
• Plan and conduct internal/external project document audits for compliance.
• Coordinate authority approvals and NOC processes with Abu Dhabi authorities.
• Act as the primary interface for client, contractor, and PMC communications.
• Prepare periodic reports on document compliance, approvals, and governance.

Skills

Site administration

Document control

Audits & records

Abu Dhabi approvals

ISO 9001

Quality governance

Org & coordination

Education

Bachelor’s degree

Tools

Aconex

SharePoint

On Site App

Job description

Job Title: Senior Project Coordinator (Buildings)

Job Location: Abu Dhabi, United Arab Emirates

Work Mode: On-site

Date Posted: 29 October 2026

Job Reference/ID: 24715BR

Job Description / Role:

Job Responsibilities:

Key Responsibilities:

• Site Administration Management: Lead and supervise the Site Administration team. Establish and maintain administrative procedures, site protocols, and office systems. Ensure proper management of office facilities, permits, access control, and site logistics coordination. Oversee records management, correspondence tracking, and filing systems. Ensure adherence to company policies and contractual obligations. Act as the first point of review for all outgoing and incoming correspondence, flagging items requiring Project Director action.
• Document Control Management: Lead and supervise the Document Controllers team, ensuring consistent application of document control procedures. Ensure proper implementation of document control procedures in line with PMC and Client requirements. Maintain document registers, transmittals, and tracking systems across EDMS platforms (Aconex, SharePoint, On Site App, etc.). Ensure proper version control, filing, archiving, and retrieval of all project documents. Monitor document submission timelines and ensure compliance with contractual requirements. Ensure all project documentation is properly stored, accessible, and audit-ready at all times.
• Project Document Audits & Compliance: Plan and manage internal and external project document audits. Ensure project documentation complies with contractual, regulatory, and quality requirements. Identify documentation gaps and coordinate corrective actions with Contractor and internal teams. Maintain audit logs and close-out records.
• Authority Approvals & NOC Coordination (Secondary Function): Support the Project Director in coordinating with the Contractor to obtain required authority approvals and construction NOCs from relevant Abu Dhabi government entities. Maintain approval trackers and provide regular status reports to the Project Director. Liaise with local authorities and regulatory bodies as required to facilitate timely approvals.
• Stakeholder & Administrative Communication: Act as the primary administrative interface between the PMC team, Contractor, and Client on correspondence and document-related matters. Maintain effective communication channels across all project stakeholders. Facilitate authority-related meetings when required and prepare meeting records. Resolve administrative and document-related issues efficiently and professionally.
• Reporting & Governance: Prepare periodic reports on document compliance, approvals status, audit outcomes, and administrative performance for the Project Director. Identify process improvement opportunities to enhance team efficiency and document governance. Ensure proper risk management practices are applied to document control and approvals tracking.

Experience Required: 5–10 years of relevant experience in project coordination, site administration, document control, or project management support.

Education Qualifications: Bachelor’s degree in Business Administration, Engineering, or a related field.

Skills Required:

• Strong experience in site administration management and project document control systems
• Experience conducting project document audits and maintaining accurate project records
• Familiarity with Abu Dhabi authority approval procedures and NOC processes
• Knowledge of ISO 9001:2015 quality management system requirements and their implementation in project environments
• Ability to establish project-level quality management procedures, including governance, audits, and corrective action processes
• Strong organizational, coordination, communication, and problem-solving skills

Employment / Job Type: Full Time

About the Company:

Stantec is a Canadian multinational design and consulting firm founded in 1954 and headquartered in Edmonton, Alberta. It provides planning, engineering, architecture, interior design, surveying, environmental science and project management services, with more than 32,000 employees working from over 450 locations and a focus on sustainable infrastructure.