Senior Project Coordinator

Stantec; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Stantec in Abu Dhabi is seeking a dedicated Project Documentation Coordinator to manage day-to-day site administration and ensure robust document control across projects. You will coordinate approvals with consultants, contractors, and Abu Dhabi authorities, while supporting NOC processes andISO 9001:2015-aligned quality practices.

The role requires strong organizational and communication skills, with experience in audits and governance to improve efficiency and compliance in project

Qualifications

• Bachelor's degree in Business Administration, Engineering or a related field.
• 510 years of relevant experience in project coordination site administration document control or project management support.
• Strong experience in site administration management and project document control systems.
• Experience conducting project document audits and maintaining accurate project records.
• Familiarity with Abu Dhabi authority approval procedures and NOC processes.
• Knowledge of ISO 9001:2015 quality management system requirements and their implementation in project environments.
• Ability to establish project-level quality management procedures including governance audits and corrective action processes.
• Strong organizational coordination communication and problem-solving skills.

Responsibilities

• Manage site administration activities and ensure smooth day-to-day project operations.
• Oversee project document control systems ensuring accurate filing tracking updating and retrieval of project documentation.
• Conduct project document audits to ensure compliance with company procedures project requirements and applicable standards.
• Coordinate project documentation and approvals with relevant stakeholders consultants contractors and Abu Dhabi authorities.
• Support and monitor Abu Dhabi authority approval procedures and No Objection Certificate (NOC) processes.
• Establish and implement a project-level Quality Management System (QMS) for a pilot project aligned with ISO 9001:2015 requirements.
• Define and implement project quality governance internal audit procedures corrective action processes and document control protocols.
• Monitor compliance with established quality management procedures and recommend improvements to enhance project efficiency and documentation standards.

Skills

Site administration

Document control

Quality audits

Stakeholder coordination

Problem solving

Education

Bachelor's degree

Tools

QMS knowledge

Job description

Job Responsibilities:

• Manage site administration activities and ensure smooth day-to-day project operations.
• Oversee project document control systems ensuring accurate filing tracking updating and retrieval of project documentation.
• Conduct project document audits to ensure compliance with company procedures project requirements and applicable standards.
• Coordinate project documentation and approvals with relevant stakeholders consultants contractors and Abu Dhabi authorities.
• Support and monitor Abu Dhabi authority approval procedures and No Objection Certificate (NOC) processes.
• Establish and implement a project-level Quality Management System (QMS) for a pilot project aligned with ISO 9001:2015 requirements.
• Define and implement project quality governance internal audit procedures corrective action processes and document control protocols.
• Monitor compliance with established quality management procedures and recommend improvements to enhance project efficiency and documentation standards.

Key Qualifications:

• Bachelors degree in Business Administration Engineering or a related field.
• 510 years of relevant experience in project coordination site administration document control or project management support.
• Strong experience in site administration management and project document control systems.
• Experience conducting project document audits and maintaining accurate project records.
• Familiarity with Abu Dhabi authority approval procedures and NOC processes.
• Knowledge of ISO 9001:2015 quality management system requirements and their implementation in project environments.
• Ability to establish project-level quality management procedures including governance audits and corrective action processes.
• Strong organizational coordination communication and problem-solving skills.