Senior Project Administrator & Logistics Lead

Worley; Abu Dhabi; On-site; AED 72,000 - 108,000; Full time

Job summary

Worley in Abu Dhabi is seeking a capable Administrator to support project controls and site operations across office and travel logistics.

You will handle personnel administration, mobilization, travel bookings, and document control, coordinating with HQ and site teams to ensure smooth workflows. The ideal candidate has a bachelor’s degree and relevant experience in Oil & Gas or Petrochemical projects in the GCC.

Qualifications

• Bachelor’s degree in any discipline or equivalent from an accredited university.
• Relevant years experience as Administrator or similar role in Oil & Gas or Petrochemical projects including experience in GCC region.

Responsibilities

• Support office administration and facilities management.
• Provide Personnel Administration & Mobilization Support.
• Arrange air tickets, hotel bookings, site accommodation, and transportation.
• Coordinate staff movements between HQ, site, and home country.
• Manage vehicle allocation, driver coordination, and transport schedules.
• Support emergency travel and mobilization requirements.
• Control logistics costs in line with approved budgets.
• Maintain administrative records, correspondence logs, and filing systems.
• Support document controllers with transmittals, courier handling, and archiving.
• Manage incoming/outgoing letters, packages, and official communications.
• Ensure proper confidentiality and controlled access to sensitive documents.
• Maintain attendance, timesheets, and leave records for PMC personnel.
• Coordinate with project controls / HR for timesheet validation and payroll inputs.
• Track annual leave balances and support leave utilization planning.
• Issue reminders on contract end dates and leave encashment policies.
• Manage admin-related vendors (transport, catering, cleaning, accommodation).
• Support procurement with quotations, LPO follow-ups, and service contracts.
• Monitor vendor performance and service-level compliance.
• Process invoices related to admin services for finance verification.
• Support cost tracking for admin and logistics budgets.
• Verify invoices, receipts, and supporting documents before finance submission.
• Maintain petty cash records (if applicable).
• Act as focal point for administrative coordination with Client and contractors.
• Support Client audits, meetings, and visits (logistics and arrangements).
• Ensure alignment with Client administrative procedures and site rules.
• Ensure compliance with Company, Client, and regulatory requirements.
• Support internal and external audits (HR, HSE, ISO, Client audits).
• Maintain updated administrative procedures and trackers.
• Provide regular admin status reports to PMC management.

Skills

Administration

Logistics

Documentation

Coordination

Education

Bachelor's degree

Job description

Worley in Abu Dhabi is seeking a capable Administrator to support project controls and site operations across office and travel logistics.

You will handle personnel administration, mobilization, travel bookings, and document control, coordinating with HQ and site teams to ensure smooth workflows. The ideal candidate has a bachelor’s degree and relevant experience in Oil & Gas or Petrochemical projects in the GCC.