Senior Manager Maintenance Planning

MediaSource FZC; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

MediaSource FZC is seeking an experienced Planning & Scheduling professional to lead the planning and scheduling function, align with Asset Management Plans, and optimize maintenance execution in a demanding 24/7 environment.

You will leverage IBM Maximo (Scheduler) and Power BI to plan preventive, predictive, and corrective tasks, coordinate resources, and collaborate with facility managers, service providers, and technicians to minimize disruption and maximize equipment availability.

Qualifications

• Advanced proficiency in IBM Maximo (including Scheduler) or similar CMMS/EAMS.
• Strong knowledge of Power BI, advanced Excel, and SQL for data analysis and reporting.
• Ability to develop and optimize preventive maintenance programs aligned with asset management best practices.
• Understanding of MEP systems, building services, and airport operational assets.

Responsibilities

• Lead the planning and scheduling function, ensuring alignment with Asset Management Plans and organizational objectives.
• Utilize IBM Maximo to oversee development, planning, scheduling, and management of preventive, predictive, corrective, and reactive maintenance.
• Ensure minimal operational disruption through optimized scheduling.
• Establish and enforce standards for job plans in compliance with OEM guidelines, statutory requirements, and industry best practices.
• Prioritize and approve work orders, optimizing equipment availability, manpower allocation, and contractor utilization.
• Oversee maintenance strategy design and continuous improvement, adapting plans based on asset performance, audits, and risk assessments.
• Develop and manage template faults with detailed task descriptions, prioritization, resource requirements, and timelines for Helpdesk optimization.
• Communicate schedules and updates to stakeholders, ensuring transparency and alignment.
• Provide leadership and mentoring to planners, technicians, and contractors to ensure knowledge transfer and consistent execution.
• Collaborate with Facility Managers, service providers, and technicians to enable seamless execution of maintenance tasks.

Skills

IBM Maximo Scheduler

Power BI

Advanced Excel

SQL

Planning & Scheduling

Data Analysis

MEP knowledge

Stakeholder comms

Team collaboration

Tools

IBM Maximo

Power BI

SQL

Excel

Job description

Principal Accountabilities

Planning & Scheduling

• Lead the planning and scheduling function, ensuring alignment with Asset Management Plans and organizational objectives.

• Utilize IBM Maximo to oversee development, planning, scheduling, and management of preventive, predictive, corrective, and reactive maintenance.

• Ensure minimal operational disruption through optimized scheduling.

• Establish and enforce standards for job plans in compliance with OEM guidelines, statutory requirements, and industry best practices.

• Prioritize and approve work orders, optimizing equipment availability, manpower allocation, and contractor utilization.

• Oversee maintenance strategy design and continuous improvement, adapting plans based on asset performance, audits, and risk assessments.

• Develop and manage template faults with detailed task descriptions, prioritization, resource requirements, and timelines for Helpdesk optimization.

• Communicate schedules and updates to stakeholders, ensuring transparency and alignment.

• Provide leadership and mentoring to planners, technicians, and contractors to ensure knowledge transfer and consistent execution.

• Collaborate with Facility Managers, service providers, and technicians to enable seamless execution of maintenance tasks.

Data Management & Analysis

• Leverage Power BI and other analytical tools for reporting and data visualization.

• Maintain expertise in Maximo Scheduler for advanced planning and scheduling.

• Drive continuous improvement through data-driven insights and performance reporting.

Skills

Technical & Analytical

• Advanced proficiency in IBM Maximo (including Scheduler) or similar CMMS/EAMS.

• Strong knowledge of Power BI, advanced Excel, and SQL for data analysis and reporting.

• Ability to develop and optimize preventive maintenance programs aligned with asset management best practices.

• Understanding of MEP systems, building services, and airport operational assets.

Planning & Organizing

• Expertise in planning, scheduling, and resource coordination.

• Strong attention to detail and ability to manage multiple priorities in complex operational environments.

• Capability to interpret technical manuals, O&M documentation, and regulatory requirements.

Communication & Interpersonal

• Effective verbal and written communication skills, able to engage with technical and non-technical stakeholders.

• Strong collaboration and teamwork, with the ability to influence and align diverse stakeholders.

Personal Attributes

• High ethical standards and professional integrity.

• Resilient and adaptable in a 24/7 operational environment.

• Proactive, persistent, and results-oriented problem solver.