Senior HR & Admin Lead - UAE Operations

Tanqeeb; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Vacation/holiday time

Global employee support program

Mindfulness tools

Professional development

Company events and gatherings

Volunteer hours

Job summary

AIT Worldwide Logistics seeks an experienced HR & Administration Executive to oversee day-to-day HR operations, immigration coordination, compliance, and office facilities across the UAE. You will manage onboarding/offboarding, records, payroll support, vendor relations, and IT/inventory coordination in a fast-paced, compliant environment.

Ideal candidates hold a UAE-focused HR degree, 3–5 years of UAE HR/Admin experience, SAP SuccessFactors familiarity, and strong English communication.

Qualifications

• Bachelor's/Master’s degree in HR, Business Administration, or a related discipline.
• 3-5 years of experience in HR and Administration within the UAE.
• Strong understanding of UAE labor law, immigration procedures, visa processes, and employment regulations.
• Experience working with JAFZA and Mainland business operations is highly preferred.
• Hands-on experience with HRIS platforms, preferably SAP SuccessFactors.
• Strong knowledge of Microsoft Office applications, particularly Excel, Word, and Power Point.
• Excellent organizational, communication, and stakeholder management skills.
• Ability to handle confidential information with professionalism and discretion.
• Fluent in English

Responsibilities

• Coordinate employee visa applications, renewals, cancellations, and related immigration processes through external PROs and government authorities.
• Ensure timely processing and renewal of residency permits, Emirates IDs, health insurance, and other statutory requirements.
• Monitor changes in UAE labor and immigration regulations and ensure ongoing compliance.
• Coordinate compliance requirements with JAFZA and Mainland authorities, including regulatory audits, permits, certifications, training requirements, and portal administration.
• Support and uphold company ethics, compliance standards, and governance requirements across all HR and administrative activities.
• Coordinate end-to-end onboarding and offboarding processes, ensuring a seamless employee experience.
• Maintain accurate employee records and update HR information systems, including SAP SuccessFactors.
• Support payroll administration by coordinating attendance records, leave management, employee benefits, and payroll-related documentation.
• Manage employee insurance enrollments, renewals, claims coordination, and associated documentation.
• Prepare employment-related letters, certificates, and HR documentation.
• Respond to routine employee HR queries and provide guidance in line with company policies and UAE labor laws.
• Support procurement activities through Local Purchase Order (LPO) creation and administration.
• Coordinate business card requests, employee documentation, and other HR administrative processes.
• Oversee daily office operations across Mainland and Jebel Ali offices, ensuring a professional and efficient environment.
• Source, evaluate, and manage vendor relationships for office supplies and services.

Skills

Fluent in English

HR operations

Payroll coordination

Employee records management

Vendor management

Education

Bachelor's/Master’s degree in HR/Business Administration

Tools

SAP SuccessFactors

Microsoft Excel

Job description

AIT Worldwide Logistics seeks an experienced HR & Administration Executive to oversee day-to-day HR operations, immigration coordination, compliance, and office facilities across the UAE. You will manage onboarding/offboarding, records, payroll support, vendor relations, and IT/inventory coordination in a fast-paced, compliant environment.

Ideal candidates hold a UAE-focused HR degree, 3–5 years of UAE HR/Admin experience, SAP SuccessFactors familiarity, and strong English communication.