Senior Executive Assistant - Travel & Admin Coordinator

DESERT FACE TRADING LLC; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

DESERT FACE TRADING LLC is seeking an Executive Assistant (Filipino) to provide comprehensive administrative support to senior management. The role requires excellent communication, high attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key duties include managing calendars and travel, preparing reports and presentations, screening calls and emails, and coordinating with internal teams and external clients.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of experience as an Executive Assistant or Personal Assistant.
• Excellent written and verbal communication in English.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Ability to maintain confidentiality and integrity.
• Experience in the UAE is preferred.

Responsibilities

• Provide full administrative and secretarial support to senior management.
• Manage calendars, schedule meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Screen phone calls, emails, and visitors professionally.
• Coordinate with internal departments and external clients on behalf of management.
• Maintain confidential files, records, and business documents.
• Monitor office supplies and coordinate administrative requirements.
• Assist in preparing reports, budgets, and business presentations.
• Organize meetings, conferences, and company events.
• Follow up on pending tasks and ensure timely completion of directives.
• Handle visa applications, hotel bookings, flight reservations, and travel itineraries when required.
• Support HR and administrative functions as assigned.
• Perform other duties assigned by management.

Skills

Communication skills

Organizational skills

Multitasking

Time management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

DESERT FACE TRADING LLC is seeking an Executive Assistant (Filipino) to provide comprehensive administrative support to senior management. The role requires excellent communication, high attention to detail, and the ability to manage multiple priorities while maintaining confidentiality.

Key duties include managing calendars and travel, preparing reports and presentations, screening calls and emails, and coordinating with internal teams and external clients.