Senior Document Controller, PMC Expert (Oil & Gas)

Penspen Ltd; Abu Dhabi; On-site; AED 240,000 - 420,000; Full time

Job summary

Penspen is actively seeking a Senior Document Controller to join our Abu Dhabi team. The role focuses on implementing and maintaining the project DMS, controlling document flow, and coordinating with multi-discipline teams across engineering, procurement, construction, and project controls to ensure timely and accurate documentation.

The successful candidate will bring 10+ years of oil & gas experience, with strong PMC background and GCC/Middle East exposure.

Qualifications

• Bachelor's degree in any discipline.
• 10+ years of oil & gas experience in the oil and gas industry.
• 5+ years in PMC projects.
• Strong knowledge of engineering document control processes, numbering systems, revision control, and transmittal management.
• GCC/Middle East oil & gas project experience is preferred.
• Proficiency with EDMS such as Aconex, SharePoint, OpenText, Documentum, TeamBinder or similar.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Experience supporting procurement, construction, pre-commissioning, commissioning, and start-up activities.
• Strong experience in greenfield & brownfield terminal and facilities upgrade projects.

Responsibilities

• Establish and maintain the project Document Management System (DMS).
• Control the receipt, registration, numbering, distribution, tracking, and archival of project documents and correspondence.
• Manage engineering deliverables, drawings, specifications, procedures, vendor documents, technical submittals, and transmittals.
• Ensure document revisions, approvals, and status updates are accurately recorded and maintained.
• Coordinate with engineering, procurement, construction, project controls, QA/QC, and client teams to ensure timely document processing and distribution.
• Monitor document workflows and ensure compliance with project document control procedures and contractual requirements.
• Prepare and maintain document registers, master document lists (MDL), drawing registers, and document status reports.
• Support project audits by ensuring documentation is complete, accurate, and readily retrievable.
• Ensure proper document handover and final project documentation in accordance with client close-out requirements.
• Maintain confidentiality, security, and integrity of project documentation.

Skills

Document control processes

Revision control

Transmittal management

Team coordination

Education

Bachelor's degree

Tools

Aconex

SharePoint

OpenText

Documentum

TeamBinder

Excel

Word

Job description

Penspen is actively seeking a Senior Document Controller to join our Abu Dhabi team. The role focuses on implementing and maintaining the project DMS, controlling document flow, and coordinating with multi-discipline teams across engineering, procurement, construction, and project controls to ensure timely and accurate documentation.

The successful candidate will bring 10+ years of oil & gas experience, with strong PMC background and GCC/Middle East exposure.