Senior DCC

Penspen; Abu Dhabi; On-site; AED 240,000 - 420,000; Full time

Job summary

Penspen in Abu Dhabi seeks an experienced Senior Document Controller to manage project documentation across engineering, procurement, construction, and commissioning.

The role requires strong PMC background, EDMS proficiency, and the ability to maintain control over diverse technical documents while coordinating with multiple teams to meet client requirements.

Qualifications

• Bachelor's degree in any discipline.
• 10+ years of oil & gas industry experience.
• 5+ years in PMC projects.

Responsibilities

• Establish and maintain the project Document Management System (DMS) in accordance with company and client procedures.
• Control the receipt, registration, numbering, distribution, tracking, and archival of project documents and correspondence.
• Manage engineering deliverables, drawings, specifications, procedures, vendor documents, technical submittals, and transmittals.
• Ensure document revisions, approvals, and status updates are accurately recorded and maintained.
• Coordinate with engineering, procurement, construction, project controls, QA/QC, and client teams to ensure timely document processing and distribution.
• Monitor document workflows and ensure compliance with project document control procedures and contractual requirements.
• Prepare and maintain document registers, master document lists (MDL), drawing registers, and document status reports.
• Support project audits by ensuring documentation is complete, accurate, and readily retrievable.
• Ensure proper document handover and final project documentation in accordance with client close-out requirements.
• Maintain confidentiality, security, and integrity of project documentation.

Skills

Document Control

EDMS knowledge

MS Office (Excel/Word)

Coordination & liaison

Audits & compliance

Education

Bachelor's degree

Tools

Aconex

SharePoint

OpenText

Documentum

TeamBinder

MS Excel

MS Word

Job description

Penspen is hiring an experienced Senior Document Controller with a strong PMC experience to join our team in Abu Dhabi. The successful candidate will be responsible for ensuring all engineering, procurement, construction, and project documents are accurately processed, maintained, and distributed in accordance with company procedures, client requirements, and document control standards.

Key Responsibilities

• Establish and maintain the project Document Management System (DMS) in accordance with company and client procedures.
• Control the receipt, registration, numbering, distribution, tracking, and archival of project documents and correspondence.
• Manage engineering deliverables, drawings, specifications, procedures, vendor documents, technical submittals, and transmittals.
• Ensure document revisions, approvals, and status updates are accurately recorded and maintained.
• Coordinate with engineering, procurement, construction, project controls, QA/QC, and client teams to ensure timely document processing and distribution.
• Monitor document workflows and ensure compliance with project document control procedures and contractual requirements.
• Prepare and maintain document registers, master document lists (MDL), drawing registers, and document status reports.
• Support project audits by ensuring documentation is complete, accurate, and readily retrievable.
• Ensure proper document handover and final project documentation in accordance with client close-out requirements.
• Maintain confidentiality, security, and integrity of project documentation.

Requirements

• Bachelor's degree in any discipline,
• 10+ years of oil & gas experience in the oil and gas industry.
• 5+ years in PMC projects
• Strong knowledge of engineering document control processes, numbering systems, revision control, and transmittal management.
• Proficiency with Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, OpenText, Documentum, TeamBinder, or similar.
• Proficient in Microsoft Office applications, particularly Excel and Word
• Experience supporting procurement, construction, pre-commissioning, commissioning, and start-up activities.
• Strong experience in greenfield & brownfield terminal and facilities upgrade projects.
• GCC/Middle East oil & gas project experience is preferred.