Senior Document Controller

Al Tayer Group; United Arab Emirates; On-site; AED 180,000 - 240,000; Full time

Job summary

Al Tayer Group is seeking an experienced Document Control & Admin professional to support the Projects team in maintaining all project documents and records. The role involves managing large project documentation, ensuring on-time submissions, and coordinating with clients/consultants for clarifications.

You will maintain ISO 9001 compliant records, assist QA/QC audits, and prepare weekly/monthly reports with the project team. Prior Aconex experience is essential, with 8+ years in relevant roles.

Qualifications

• 10+2 or graduate in any discipline.
• Good computer skills, especially MS Office.
• Aconex operating experience.
• 8+ years relevant experience.

Responsibilities

• Manage document process for large or multiple projects and maintain all administrative duties.
• Submit required documents on time for client/consultant approval and update tracking logs.
• Operate ATS filing system and ensure orderly storage and retrieval of drawings and documents.
• Share client/consultant comments with PM/CM approval.
• Maintain project records in line with ISO 9001 and assist in QA/QC audits.
• Coordinate with clients/consultants on clarifications and tender documents.
• Prepare site and progress reports with project team and planning engineer.
• Maintain project assets register and assist in material requisitions where needed.
• Coordinate with supply chain for document submissions and operation/maintenance manual.

Education

10+2 or Graduate in any discipline

Tools

MS Office

Aconex

Job description

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities as functionally required.

Responsibilities:

Functional Roles and Responsibilities:

• To manage document process for the big size and challenging project or three-four small size projects simultaneously.
• Submit all required documents on time (drawings, materials, RFI, CVI, WIR, MSRA, QHSE plans, and reports) for client and consultant approval, and update tracking logs accordingly.
• Follow the ATS electronic filing system and manage the documentation system for efficient and orderly storage and retrieval of drawings, documents, and other information.
• Share client/consultant commented documents on time with all relevant parties, with PM/CM approval.
• Manage project records in compliance with ISO 9001 standards and participate in QAQC internal and external audits.
• Receive tender documents and material specifications from Project Managers, examine the requirements, and coordinate with the client/consultant for clarifications.
• Prepare the daily manpower and task report with assistance from the project team.
• Prepare the weekly and monthly site progress report in coordination with the project team and planning engineer.
• Prepare and update the project dilapidation and snag list based on data provided by the project team.
• Maintain the project petty cash and submit petty cash claims on time to ensure smooth project operations.
• For small projects without an assigned storekeeper, prepare material requisitions with the help of the project team and project QS, and maintain the project assets register.
• Coordinate with the supply chain for project document submissions and required information for the operation and maintenance manual.
• Ensure the project operation and maintenance manual is prepared with all required information as per ATS or client-provided format.

Qualifications:

Education/Certification and Continued Education:

• 10+2 or Graduate in any discipline
• Good computer skill specially in MS office
• Aconex operating experience
• 8+ years relevant experience

Years of Experience:

• 8+ years relevant experience