PMC Senior Administrator

Wood; Abu Dhabi; On-site; AED 240,000 - 360,000; Full time

Job summary

Wood in Abu Dhabi is seeking an experienced Document Controller for oil & gas EPC/PMC projects to establish and manage the document control system. You will coordinate with PMC, EPC contractors, vendors and client, ensuring proper numbering, archiving, version control and compliance with ISO standards.

You will maintain high-volume documentation, facilitate timely distribution of drawings and specifications, and support project handover with complete as-built documentation.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field.
• 15 years of document control experience in oil & gas, EPC and PMC projects.
• Site-based experience onshore/offshore projects preferred.
• Experience working with PMC organizations on large-scale projects.
• Strong knowledge of document control procedures and standards.
• Proficiency in EDMS systems – Aconex highly preferred.
• Excellent organizational and multitasking skills with strong attention to detail and accuracy.
• Good communication and stakeholder coordination skills.
• Ability to work under pressure in a fast-paced site environment.
• Prior experience on projects with major operators such as ADNOC.
• Familiarity with the project lifecycle from engineering through commissioning and handover.
• Experience handling high-volume documentation in multi-contractor environments.

Responsibilities

• Establish and maintain the document control system in line with PMC and client standards.
• Manage receipt, logging, distribution, tracking and filing of all project documents.
• Ensure all documentation is correctly numbered, classified and archived.
• Maintain up-to-date document registers and trackers (e.g., MDR, transmittals, drawing registers).
• Act as the focal point between PMC, EPC contractors, vendors and the client for all document-related matters.
• Ensure timely distribution of drawings, specifications, procedures and vendor documents.
• Coordinate with engineering, construction, QA/QC and commissioning teams to ensure document availability.
• Ensure all documents comply with project document control procedures and naming conventions.
• Perform quality checks on incoming and outgoing documents.
• Maintain version control and ensure only latest revisions are in circulation.
• Support audits by ensuring document traceability and compliance with ISO standards.
• Maintain and control site copies of approved drawings and documents.
• Ensure superseded documents are removed from circulation.
• Support construction and commissioning teams with timely document retrieval.
• Manage redline markups and ensure proper incorporation into as-built documentation.
• Utilize document management systems such as Aconex, EDMS, SharePoint or similar.
• Generate periodic reports on document status, overdue documents, workflow tracking.
• Monitor document turnaround times and highlight delays.
• Ensure proper compilation and submission of final documentation dossiers.
• Coordinate with contractors for final as-built documentation.
• Support project handover by ensuring document completeness and accuracy.

Skills

Document control

Stakeholder coordination

Attention to detail

Communication

Multitasking

Pressure tolerance

Site-based experience

ISO standards

Education

Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field

Tools

Aconex

EDMS

SharePoint

Job description

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Engineering, or a related field
• 15 years of document control experience in oil & gas, EPC and PMC projects
• Site‑based experience onshore/offshore projects preferred
• Experience working with PMC organizations on large‑scale projects
• Strong knowledge of document control procedures and standards
• Proficiency in EDMS systems – Aconex highly preferred
• Excellent organizational and multitasking skills with strong attention to detail and accuracy
• Good communication and stakeholder coordination skills
• Ability to work under pressure in a fast‑paced site environment
• Prior experience on projects with major operators such as ADNOC
• Familiarity with the project lifecycle from engineering through commissioning and handover
• Experience handling high‑volume documentation in multi‑contractor environments

Responsibilities

• Establish and maintain the document control system in line with PMC and client standards
• Manage receipt, logging, distribution, tracking and filing of all project documents
• Ensure all documentation is correctly numbered, classified and archived
• Maintain up‑to‑date document registers and trackers (e.g., MDR, transmittals, drawing registers)
• Act as the focal point between PMC, EPC contractors, vendors and the client for all document‑related matters
• Ensure timely distribution of drawings, specifications, procedures and vendor documents
• Coordinate with engineering, construction, QA/QC and commissioning teams to ensure document availability
• Ensure all documents comply with project document control procedures and naming conventions
• Perform quality checks on incoming and outgoing documents
• Maintain version control and ensure only latest revisions are in circulation
• Support audits by ensuring document traceability and compliance with ISO standards
• Maintain and control site copies of approved drawings and documents
• Ensure superseded documents are removed from circulation
• Support construction and commissioning teams with timely document retrieval
• Manage redline markups and ensure proper incorporation into as‑built documentation
• Utilize document management systems such as Aconex, EDMS, SharePoint or similar
• Generate periodic reports on document status, overdue documents, workflow tracking
• Monitor document turnaround times and highlight delays
• Ensure proper compilation and submission of final documentation dossiers
• Coordinate with contractors for final as‑built documentation
• Support project handover by ensuring document completeness and accuracy