Secretary

Al Tamimi & Company; United Arab Emirates; On-site; AED 89,000 - 156,000; Full time

Job summary

Al Tamimi & Company is seeking a seasoned legal secretary in the UAE to support one or more lawyers. The role requires 5+ years in a professional services setting, strong English communication, and excellent MS Office skills.

You will handle transcription, formatting, billing support, calendars, and document management. Ideal candidates are detail-oriented, able to work with senior associates, and thrive in a fast-paced environment.

Qualifications

• 5+ years of secretarial experience in a professional services company.
• Familiarity with legal documents and terminology.
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook).
• Experience with legal technology (document management systems, transcription software, dictaphone, etc).
• Superior written and oral communication skills in English.

Responsibilities

• Provide administrative support to one or more lawyers.
• Transcribe, format, input, edit, retrieve, copy and transmit text and data.
• Assist associates with processing, amending, and proofreading legal documents and in some cases, court procedures.
• Participate in the billing process by preparing invoices and tracking client payments.
• Maintain lawyer calendars by planning meetings, teleconferences, and travel arrangements.
• File, organize, scan, copy and fax legal documents promptly.
• Screen, direct, and prioritize incoming calls and emails to lawyers.
• Adhere to firm policies and procedures.

Skills

Legal secretary

MS Office proficiency

Document management

English communication

Team collaboration

Time management

Tools

Transcription software

Dictaphone

Job description

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision‑making skills
• Demonstrate a courteous and professional demeanour

Duties & Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm’s policies and procedures

Relationships:

• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion:

Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.

We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.

Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.

Job Info

• Job Identification 869
• Job Category Business Services
• Job Schedule Full time