Secretary

Al Tamimi & Company; Abu Dhabi; On-site; AED 70,000 - 110,000; Full time

Job summary

Al Tamimi & Company seeks an experienced legal secretary to support one or more lawyers in a fast-paced professional services environment in Abu Dhabi. You will handle transcription, document formatting, editing, and filing, ensuring accuracy and timely delivery.

You will manage calendars, assist with billing inquiries, and coordinate travel, meetings, and communications with clients and senior lawyers. A strong command of MS Office and legal terminology is essential.

Qualifications

• 5+ years of secretarial experience with a professional services company.
• Familiarity with legal documents and terminology.
• Superior written and oral communication skills in English.
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook).
• Experience with legal technology (document management systems, transcription software, dictaphone, etc).
• Ability to work with a team of lawyers and other colleagues.
• Outstanding time-management and accurate typing skills.
• Capability to effectively prioritize and meet deadlines.
• Strong interpersonal skills with an ability to build relationships with senior executives.
• Demonstrate a courteous and professional demeanor.
• Demonstrate organizational skills.

Responsibilities

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm’s policies and procedures

Skills

Secretarial experience

Legal terminology

English communication

MS Office

Team collaboration

Time management

Typing accuracy

Interpersonal skills

Professional demeanor

Organizational skills

Tools

Document management systems

Transcription software

Dictaphone

Job description

• 5+ years of secretarial experience with a professional services company
• Familiarity with legal documents and terminology
• Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
• Experience with legal technology (document management systems, transcription software, dictaphone, etc)
• Superior written and oral communication skills in English
• Ability to work with a team of lawyers and other colleagues
• Outstanding time-management and accurate typing skills
• Capability to effectively prioritize and meet deadlines
• Strong interpersonal skills with an ability to build relationships with senior executives
• Good problem-solving and decision-making skills
• Exceptional organizational skills
• Demonstrate a courteous and professional demeanor

Duties & Responsibilities:

• Provide administrative support to one or more lawyers
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
• Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
• Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
• Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
• File, organize, scan, copy and fax legal documents promptly
• Screen, direct, and prioritize incoming calls and emails to lawyers
• Adhere to the Firm’s policies and procedures

Relationships:

• Business Support Teams
• Secretaries

Diversity, Equity & Inclusion:

• Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
• We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
• Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.