Bilingual Executive Secretary

Al Tamimi & Company; Dubai; On-site; AED 110,000 - 140,000; Full time

Job summary

Al Tamimi & Company in Dubai DIFC seeks a Bilingual Executive Secretary (Arabic and English) to provide secretarial, clerical and administrative support to lawyers. You will handle scheduling, communications, doc production, and billing in a fast-paced professional services environment.

Ideal candidates have prior secretarial experience, can operate in English and Arabic, and are comfortable in a corporate law setting. UAE residence is required; part-time arrangements are not indicated.

Qualifications

• Previous secretarial experience.
• Experience in dealing in both English and Arabic in a business setting.
• Experience working in a professional services firm is an advantage.

Responsibilities

• Serve as the first point of contact for lawyers and maintain a high level of client service.
• Screen and respond to telephone inquiries and take messages for lawyers as directed.
• Manage lawyers’ emails, faxes, and post and liaise with clients and staff as requested.
• Organise and manage lawyers’ schedules, confirm appointments, and update daily agenda.
• Coordinate travel and accommodation arrangements for lawyers with the Administration Coordinator.
• Take dictation, perform typing and transcription, and compose letters and reports.
• Maintain and update partner files for efficient workflow and storage.
• Participate in the billing process.
• Perform other related tasks as required.

Skills

Bilingual English/Arabic

Secretarial experience

Client service mindset

Communication skills

MS Office

Tools

MS Office

Outlook

Job description

Objective

We are looking for a Bilingual Executive Secretary (Arabic and English) for our Dubai office located in the Dubai International Financial Centre (DIFC). This individual will be responsible for providing secretarial, clerical and administrative support to lawyers in order to ensure that services are provided in an effective and efficient manner.

Main responsibilities

Specific duties will vary considerably according to specific needs of the office and / or department.

These include but are not limited to:

• Perform tasks as Lawyers first point of contact with people from inside and outside the Firm; provide a high level of client service at all times; project and maintain a positive image
• Receive, screen and respond appropriately to telephone calls, inquiries and requests on behalf of assigned Lawyer(s) as directed by them; take accurate messages and follow up as requested by Lawyer in order to ensure client enqueries are dealt with promptly and professionally.
• Deal with Lawyer’s incoming email, faxes and post as appropriate
• Liaise with clients and other staff in compliance with Lawyer’s requests
• Organise and manage Lawyer’s schedule, review schedule with Lawyer on a daily basis, make and confirm appointments on their behalf and keep Lawyer informed of daily agenda. Reschedule as requested
• Liaise with Administration Coordinator in regards to Lawyer’s travel and accommodation arrangements
• Take dictation for assigned Lawyer, perform typing and transcription of documentation as required
• Compose and type letters, memos, correspondence and reports as requested by Lawyer(s)
• Maintain and update assigned Partner’s files to deal efficiently with paper flow and organization and storage of paper work, documents and computer-based information
• Participate in the billing process
• Perform other work related tasks as required

Reporting to : Team Leader

Previous experience

• Previous secretarial experience
• Experience in dealing in both English and Arabic in a business setting
• Experience working in a professional services firm is an advantage

Specialist knowledge

• Excellent working knowledge of MS Office, Outlook and Internet browsing
• Sound knowledge of office procedures
• Working knowledge of record-keeping techniques

Other Skills

• Excellent verbal and written communication skills in English and in Arabic
• Strong interpersonal skills with an ability to build relationships with most senior executives
• Good problem solving and decision-making skills

Language Skills

English and Arabic

Current Residence

UAE only

About The Company

Al Tamimi & Company is the largest and most dynamic non-affiliated law firm in the Middle East with 10 offices across 6 countries and comprising 195 lawyers.

Over the years we have advised, and continue to support, government, government-owned entities, local, regional and international companies, banks and financial institutions along with both international and regional law firms.

Our core strength is our people and the diversity of their experience and local knowledge. Our reputation for excellence and regional experience extends beyond our network of offices in Dubai, Abu Dhabi, Sharjah, Kuwait, Qatar, Saudi Arabia, Jordan and Iraq. As a firm, our ability to practice local law in each of these jurisdictions – and the ability of each of our licensed litigators to have rights of audience before local courts – is a unique strength that truly sets us apart from our competitors.

- Beijing – Part-time work available, China