Legal Secretary

Baker McKenzie; Abu Dhabi; Hybrid; AED 167,000 - 212,000; Full time

Job summary

Baker McKenzie in Abu Dhabi seeks a Legal Secretary to provide efficient admin support to fee earners including Partners and Senior Associates. Based in Abu Dhabi, the role covers calendar management, travel coordination, AML client intake, billing support, and document handling.

You will collaborate with Center Services, other Baker McKenzie secretaries, and junior staff to ensure accuracy and timely delivery, while maintaining professional client relations in English and Arabic where needed.

Qualifications

• Experience in a legal or professional services environment.
• Proficient in the MS Office suite with strong document handling.
• Excellent organizational and diary management skills.
• Strong written and verbal communication abilities.
• Bilingual Arabic/English is preferred.

Responsibilities

• Coordinate meetings, travel and events for fee earners.
• Handle AML client intake and engagement letters.
• Provide billing support to attorneys and manage emails.
• Manage complex diary and external meeting logistics.
• Support with email filing into iManage and hard copy filing.
• Collaborate with Center Services and other Baker McKenzie secretaries.

Skills

Legal secretary experience

Diary management

Document management

Billing support

Client liaison

Arabic/English bilingual

Microsoft Office Proficiency

Tools

Word

Excel

Outlook

PowerPoint

Access

Teams

Job description

Job Description:

Description & Requirements

The Legal Secretary will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates and equivalents)

This role is based in Abu Dhabi exclusively.

Main responsibilities:

• Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
• Provide billing support to attorneys
• Handle complex diary management, call handling/gate-keeping and meeting organization for external meetings (utilize General Admin Services (GAS) for internal meetings
• Manage inbox, assist with email filing into iManage, as well as supporting on hard copy filing
• Support client activities and is in direct contact with clients and their assistants
• Build and coordinate relationships with Center Services, other Baker McKenzie secretaries and teams.
• Utilize and review materials from Service Centers to ensure efficiency and accuracy
• Document production for urgent jobs which are not suitable to be done by Document Services
• Manage competing deadlines
• Provide administrative support at meetings, capturing outputs and following up as needed; may be assigned specific tasks / objectives for action as outputs of meeting
• Support junior members acting as buddy/mentor
• Undertake specific practice group tasks and requirements

Skills and experience:

• Strong experience working in a legal sector or other professional services environment
• Proficient, through job-related training and work experience
• Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
• Able to manage complex diary and calendar management activities
• Strong document management skills
• Able to problem solve based on standard ways of operating
• High-level organizational skills
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal
• Able to provide continual attention to detail in completing assignments
• Bilingual (Arabic/English) is preferred

Reports to: Office Manager

Position Type: In Market

Development Framework: Business Support

About us

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Additional Information

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people to fulfil their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.

Job Information

• States/Provinces/Cities: Abu Dhabi, Dubai
• Location Type: Hybrid
• Full Time or Part Time: Full Time