Secretary

METAL FORMS FZ-LLC.; Dubai; On-site; AED 134,000 - 268,000; Full time

Job summary

METAL FORMS FZ- LLC. in Dubai Production City, United Arab Emirates, seeks an Executive Secretary with mechanical/architectural/industrial engineering background and at least 1 year of experience. You will manage calendars, screen calls, draft contracts, prepare client presentations, and coordinate online campaigns while handling confidential information with discretion.

The role is full-time, morning shift, and requires strong communication and multitasking abilities in a fast-paced environment.

Qualifications

• 1-year minimum experience in similar role.
• Typing at 50+ words per minute preferred.
• Competent, with excellent communication and interpersonal skills.
• Can handle pressure and work with minimal supervision, ability to multitask.
• Exemplary ability to perform tasks with high excellence and manage interruptions.
• Candidate must be located inside UAE.

Responsibilities

• Answer and screen telephone calls and take messages; redirect inquiries as needed.
• Schedule, confirm and manage appointments; maintain executive calendars.
• Greet visitors and direct guests to appropriate destinations.
• Emails: handle, respond professionally and confidentially.
• Draft, type and prepare client contracts; brief clients with CEO/MD.
• Take dictation and respond to client inquiries on behalf of CEO/MD.
• Prepare and deliver professional client presentations.
• Conduct research, compile data and statistics for projects and pricing proposals as advised by CEO/MD.
• Manage confidential documents with discretion and professionalism.
• Coordinate online marketing campaigns across platforms like Instagram, Facebook, Twitter, etc.
• Perform additional administrative and executive support duties as required.

Skills

Telephone calls

Scheduling

Executive support

Interpersonal skills

Multitasking

Communication

Typing

Job description

Category: Engineering Career Level: Executive (SVP, VP, Department Head) Experience: 1 Year Required Qualification: MECHANICAL, ARCHITECT , INDUSTRIAL ENGINEER Requires Traveling: No Salary: Salary Not disclosed Salary Type: Per Month Total Vacancies: 2 Skills telephone calls schedule executive guest incoming draft client contracts professional research statistics general documents project pricing online marketing campaigns platforms facebook twitter social media executive support interpersonal skills

Description

Job Description:

• Answer and screen telephone calls and take messages and redirect inquiries necessary.
• Schedule, confirm and manage appointment and maintain executive calendars
• Greet visitors, manage guest to appropriate destinations.
• Handle and manage incoming and outgoing emails with professionalism and confidentiality.
• Draft, type and prepare client contracts, brief clients alongside the CEO/MD
• Take dictation and respond to client's inquiries of behalf of CEO/MD
• Prepare and deliver professional client presentation.
• Conduct research, compile date and statistics and general documents for project and pricing proposal as per advice by CEO/MD
• Manage confidential documents and information with utmost discretion and professionalism.
• Coordinate and implement online marketing campaigns across platforms including Instagram's, Facebook, twitter, and other's social media
• Perform additional administrative and executive support duties as required

Desired Skill

• 1-year minimum experience in similar role
• Typing at 50+ words per minute preferred
• Competent, with excellent communication and interpersonal skills.
• Can handle pressure and work with minimal supervision, ability to do multitasking job at any given time.
• Exemplary ability to do the designed tasks at the highest level of excellence.
• Outstanding capability to do a job in a multi-functioned with frequent interruptions, unexpected changes of priorities, and projects affronting short deadline
• Candidate can apply only inside UAE

Job Specification

METAL FORMS FZ-LLC. is in search of talented and motivated individuals for the post of Secretary in the field of Engineering in one of their office located in Dubai Production City - United Arab Emirates. The ideal candidate should have mechanical, architect , industrial engineer qualification and atleast 1 year of experience. The position require telephone, calls, schedule, executive, guest, incoming, draft, client, contracts, professional, research, statistics, general, documents, project, pricing, online marketing, campaigns, platforms, facebook, twitter, social media, executive support, interpersonal skills mandatory skills. This is a Full-Time morning shift job.

About METAL FORMS FZ-LLC.

Metal Forms FZ- LLC. as a highly recognized specialist in metal fabrication, Metal Forms was established in Dubai 2001 , expanded in Ajman last 2011 and in Dubai Production City last 2022, constantly strive to satisfy our customers with comprehensive services, high quality and competitive prices for all custom-made metal products.