Scheduling Specialist: Master Calendars & Seamless Meetings

Simera; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination activities for a fast-paced environment. The role requires reliable, proactive individuals capable of coordinating multiple schedules with stakeholders across teams and time zones.

Candidates should demonstrate strong communication, organizational skills, and proficiency with common scheduling tools and CRM platforms. Remote work setup is supported, with an emphasis on accuracy and responsiveness.

Qualifications

• Scheduling, coordination, administrative support, customer service experience.
• Experience managing calendars, appointments, meetings, or scheduling requests.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Reliable internet connection and a suitable setup for remote work.
• English proficiency for coordinating with English-speaking customers, clients, or teams.

Responsibilities

• Manage and coordinate calendars, appointments, meetings, and schedules.
• Schedule, reschedule, and confirm appointments based on availability and business requirements.
• Communicate with clients, customers, employees, and other stakeholders regarding appointments and scheduling.
• Monitor calendars to identify conflicts and make necessary adjustments.
• Send appointment confirmations, reminders, and follow-up communications.
• Coordinate meeting times across different teams, locations, and time zones when required.
• Maintain accurate scheduling information in calendars, CRM systems, and internal platforms.
• Track cancellations, rescheduled appointments, and no-shows.
• Follow up with customers or team members regarding pending appointments and scheduling requests.
• Prepare daily or weekly scheduling reports when required.
• Ensure scheduling policies, procedures, and service standards are followed.
• Communicate scheduling changes promptly to the appropriate teams.
• Assist with administrative tasks related to scheduling and coordination.
• Identify recurring scheduling issues and recommend improvements to processes.
• Maintain a professional and customer-focused approach in all scheduling interactions.

Skills

Communication skills

Time management

Attention to detail

Calendar management

Multi-tasking

Problem solving

Professional communication

Scheduling tools

CRM tools

Adaptability

Change management

Tools

Google Calendar

Microsoft Outlook

Google Workspace

Job description

Simera is seeking a Scheduling Coordinator to manage calendars, appointments, and daily coordination activities for a fast-paced environment. The role requires reliable, proactive individuals capable of coordinating multiple schedules with stakeholders across teams and time zones.

Candidates should demonstrate strong communication, organizational skills, and proficiency with common scheduling tools and CRM platforms. Remote work setup is supported, with an emphasis on accuracy and responsiveness.