Administrative & Operations Coordinator

Simera; Abu Dhabi; On-site; AED 89,000 - 156,000; Full time

Job summary

Simera in Abu Dhabi is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

The role requires excellent communication, strong organizational skills, and the ability to work independently while supporting

Qualifications

• Excellent verbal and written communication skills across teams.
• Strong organizational and coordination abilities with attention to detail.
• Ability to manage multiple priorities and tight deadlines.
• Proficiency with Google Workspace or Microsoft Office and project tools.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks and deadlines to ensure timely completion.
• Assist with onboarding, team coordination, and internal processes.
• Manage emails and inquiries and route to the appropriate person or team.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, purchase requests, and related processes.
• Maintain accurate records and ensure information is properly documented.
• Identify gaps and suggest improvements to boost administrative efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality for sensitive information and ensure policy compliance.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

Documentation

Independent work

Team coordination

Tools

Google Workspace

Microsoft Office

Project management tools

Job description

Simera in Abu Dhabi is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while coordinating information, schedules, documents, and tasks across different teams.

The role requires excellent communication, strong organizational skills, and the ability to work independently while supporting