Project Coordinator: Planning, Tracking & Admin

Simera; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

Simera is seeking a highly organized Project Assistant to support the project lifecycle with administrative and operational tasks. The role involves coordinating planning, tracking milestones, maintaining documentation, and ensuring tasks are completed on schedule across remote teams.

The ideal candidate will possess strong written and verbal communication, excellent organizational skills, and proficiency in Google Workspace or Microsoft Office, with the ability to manage multiple priorities and

Qualifications

• Previous experience in project support, administration, operations, or a similar role.
• Experience managing project documentation, schedules, tasks, and follow-ups.
• Experience using project management or collaboration tools.
• Ability to work with multiple deadlines and priorities simultaneously.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate effectively with remote teams.
• Strong attention to detail and ability to maintain accurate records.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and proactive attitude.
• English proficiency is required if the position involves communicating with English-speaking teams, clients, or stakeholders.

Responsibilities

• Provide administrative and operational support to project managers and project teams.
• Assist with project planning, scheduling, and coordination of daily activities.
• Track project tasks, deadlines, milestones, and deliverables.
• Follow up with team members to ensure assigned tasks are completed on time.
• Schedule and coordinate project meetings, calls, and appointments.
• Prepare meeting agendas, notes, reports, presentations, and other project documents.
• Maintain organized and up-to-date project files, records, and documentation.
• Update project trackers, spreadsheets, databases, and project management systems.
• Communicate project updates, requests, and information between team members and stakeholders.
• Assist with collecting, organizing, and analyzing project information.
• Monitor pending tasks and help identify potential delays or issues.
• Escalate project concerns or issues to the appropriate project manager or team lead.
• Support project-related research, data collection, and administrative activities.
• Assist with coordinating resources, materials, and other project requirements.
• Help ensure project processes and documentation are followed consistently.

Skills

Communication skills

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

Stakeholder coordination

Google Workspace

Microsoft Office

Project tools

Documentation & reporting

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Project Assistant to support the project lifecycle with administrative and operational tasks. The role involves coordinating planning, tracking milestones, maintaining documentation, and ensuring tasks are completed on schedule across remote teams.

The ideal candidate will possess strong written and verbal communication, excellent organizational skills, and proficiency in Google Workspace or Microsoft Office, with the ability to manage multiple priorities and