Sales Coordinator

Guerlain; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Guerlain in Dubai seeks a commercially minded analyst to manage orders, forecasts, and budget tracking across multiple markets. You will coordinate with the Commercial Area Manager, Marketing, and Regulatory teams to ensure alignment with brand priorities and timely execution of initiatives.

Responsibilities include maintaining stock coverage, processing orders and invoices, preparing novelties forecasts, and driving Sell-in vs forecasts with Power BI insights.

Qualifications

• Experience in managing client forecasts and sales plans.
• Ability to monitor budgets and P&L impact.
• Strong analytical and deadline-driven approach.

Responsibilities

• Analyze and manage orders per client and track quotas with the Business Demand Manager.
• Build monthly Sell-in forecasts with Commercial Area Manager and alert on risks.
• Monitor retailer/agent stock coverage to maintain targets.
• Supervise purchase orders, invoices, claims, and credit notes; alert Commercial Sales Manager as needed.
• Prepare monthly novelties recap for order recommendations to clients.
• Forecast novelties (FAST) with Marketing and ensure Sell-in vs forecasts in line with Brand priorities.
• Update pricelists and manage 3-axis assortment with retailers per Guerlain guidelines.
• Coordinate with regulatory to ensure market registrations for product needs in each market.
• Assist budget tracking and expenses with the Commercial Sales Manager; contribute to budget exercises.
• Support trade activities by coordinating orders for Trade activities with Retailer Supply and Merchandising teams.
• Handle orders for POSM, testers, and related merchandising items to align with Brand launches.
• Oversee monthly shipment of POSM and merchandising items with Sales Supervisors.
• Consolidate monthly Sell-out performance by client and upload results via Power BI.

Skills

Forecasting

Budgeting

Sales planning

Vendor liaison

Tools

Power BI

Job description

• Order analysis and management per client, quota follow up with Business Demand Manager, push order (and organize & manage products returns and destructions).
• (Build up and) follow up on monthly Sell in forecasts (Outlook) along with Commercial Area Manager and alert if any risk of business loss
• Analyze and monitor retailers /agents Warehouse stock cover to maintain stock cover target
• Supervise and follow up purchase orders creation, invoices payment, claims and credit notes and alert to Commercial Sales Manager if needed
• Prepare the monthly novelties recap for order recommendation to follow by the client
• Work and build up along with Commercial Area Manager and Marketing team, novelties forecasts (FAST) & ensure a monthly follow up of Sell in vs forecasts (both on sales products and POSM)
• Update and share pricelist novelties as well as following closely with retailers the 3 axes assortment in line with Brand priorities and recommendations / update Guerlain order form
• Liaise with regulatory department to ensure the legal registration of all the needs per market.

Budget & expenses follow up

• Support the Commercial Sales Manager in the expenses and budget follow up / participate to budget exercises / P&L monitoring
• A&P follow up to be in line with budget
• Expenses follow up: building a file and tracker to follow expenses vs budget and share any alert to Commercial Area Manager

Trade activities support

• Prepare and follow up (with Retailer Supply team) the orders linked to Trade activities along with Commercial Area Manager
• Along with Merchandising team and retailer supply team, prepare the order linked to POSM, tester, etc. to ensure the perfect execution in store
• Monthly follow up and shipment of POSM, testers, Merchandising elements in line with Brand launches and priorities / to be organized in collaboration with Sales Supervisors

Business Analysis

• Consolidate and follow up, on a monthly basis, Sell out performance by client to upload through PowerBi tool