Sales Coordinator

BAYAN MEDICAL COMPANY; Dubai; Sur place; AED 60 000 - 90 000; Plein temps

Résumé du poste

Bayan Medical Company in Dubai seeks a proactive Sales Coordinator to support the Sales Team by managing documentation, coordinating with internal and external stakeholders, and ensuring smooth daily operations.

The role involves handling RFQs, LPOs, tenders, bank guarantees, and maintaining filing systems while collaborating with Accounts, Logistics, and Warehouse teams to ensure timely delivery. 2+ years in healthcare/B2B is preferred.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, or related field.
• Minimum 2 years of relevant experience in healthcare or B2B sectors.
• Basic accounting knowledge; analyse costing, pricing, and accuracy of data.
• Strong communication and coordination skills, written and verbal.
• Proficient in MS Office, especially Excel and PowerPoint.
• Familiar with ERP/CRM systems and tender platforms.
• Experience with Excel data analysis features (VLOOKUP, Pivot, formulas).

Responsabilités

• Assist and coordinate with Sales Team, Suppliers, and Customers for smooth service.
• Respond to correspondence, RFQs, and LPOs via multiple channels.
• Monitor tenders and auctions online and share opportunities with the team.
• Prepare quotations and tender documents with Sales Team guidance.
• Coordinate bank guarantees/bid bonds with supporting docs.
• Maintain accurate records for price lists, quotations, contracts, sales reports.
• Liaise with Accounts, Logistics, Warehouse to ensure timely delivery.

Connaissances

Strong communication and coordination

Sales documentation

Procurement processes

Microsoft Office (Excel, PowerPoint)

ERP/CRM systems

Tender platforms

Data analysis familiarity

Formation

Bachelor’s degree in Business Administration, Accounting, or related field

Outils

ERP/CRM systems

Tender platforms

Excel

PowerPoint

Description du poste

We are seeking a proactive and detail-oriented Sales Coordinator to support our Sales Team by managing documentation, coordinating with internal and external stakeholders, and ensuring smooth execution of daily operations.

KEY RESPONSIBILITIES:

• Assist and coordinate with the Sales Team, Suppliers, and Customers to ensure smooth, timely, and professional service.
• Respond to and manage correspondence, RFQs, and LPOs via phone, email, and customer portals.
• Check and monitor tenders and auctions online and distribute relevant opportunities to the appropriate team members.
• Prepare quotations and tender documents in collaboration with the Sales Team, ensuring compliance with required terms and conditions.
• Coordinate the preparation of bank guarantees/bid bonds when required and file them with full supporting documentation.
• Maintain accurate records and filing systems for price lists, quotations, contracts, and sales reports.
• Liaise effectively with internal departments (Accounts, Logistics, Warehouse, etc.) to ensure smooth operations and timely delivery.
• Handle and protect confidential documents and information with utmost care.
• Assist with business travel arrangements for the Sales Team, including visa processing and ticket bookings.
• Ensure compliance with company policies to protect the organization’s interests at all times.

REQUIRED SKILLS AND QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Accounting, or a related field.
• Minimum 2 years of relevant experience, preferably in the healthcare or B2B sector.
• Basic knowledge of accounting, with the ability to assist in analysing costing, pricing, and ensuring consistency and accuracy in financial and sales data.
• Strong communication and coordination skills — both verbal and written.
• Skilled in handling sales documentation, customer orders, and procurement processes.
• Proficient in Microsoft Office applications, especially Excel and PowerPoint.
• Familiarity with ERP/CRM systems and tender platforms is an advantage.

Familiarly of excel data analysis features such as Vlookup, Pivot and Formulas?