Remote Global Travel & VIP Executive Assistant

ACS Group

Abu Dhabi

Remote

AED 150,000 - 230,000

Full time

2 days ago

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Benefits offered by this job

Remote work flexibility

Job summary

ACS Group is seeking an experienced Executive Assistant to join our Travel & Lifestyle team. You will support senior executives, manage international schedules, and coordinate travel with premium hospitality partners worldwide.

You will handle hotel, flights, private jet charters, VIP airport services, and related logistics, ensuring seamless experiences. The role requires meticulous organization, discreet service, and willingness to travel internationally.

Qualifications

3+ years of experience as an Executive Assistant, Personal Assistant, Travel Coordinator, or in a similar role supporting senior executives or high-net-worth individuals.
Solid experience organizing international travel; exposure to private aviation, VIP airport services, or GDS platforms is a strong advantage.
Willingness to travel internationally and accompany executives when required.

Responsibilities

Provide day-to-day support to executives and their guests, with a primary focus on international business and leisure travel.
Arrange hotel accommodations, commercial flights, private jet charters, transfers, and exclusive activities.
Research destinations, identify exceptional experiences, and prepare tailored proposals.
Source and negotiate competitive rates with hotels, airlines, travel agencies, and other service providers.
Monitor all bookings, ensuring accuracy, quality, and seamless execution.
Prepare itineraries, destination guides, and weekly event recommendations.
Coordinate private aviation requests and compare charter options.
Arrange VIP airport assistance, Fast Track services, and meet-and-greet arrangements.
Verify flight details, passenger information, tickets, and travel documentation.
Coordinate changes to arrangements and ensure smooth transitions between destinations.
Maintain an organized travel and activity calendar and coordinate schedules with relevant departments.
Organize ground transportation, private drivers, and car rentals.
Coordinate accommodation and travel for accompanying staff and guests.
Manage travel insurance and ensure all necessary arrangements are in place.
Monitor schedules and proactively identify potential conflicts or logistical challenges.
Maintain accurate records, documentation, and correspondence.
Review invoices, supplier statements, payment statuses, and booking conditions.
Monitor cancellation policies, payment deadlines, and reservation hold periods.
Prepare daily task updates, prioritize requests, and maintain clear handovers between shifts.
Provide support through dedicated communication channels during assigned shifts.
Monitor incoming requests and respond promptly to changing priorities.
Work closely with the Travel & Lifestyle team and other departments.
Ensure smooth communication and continuity of service between shifts.