Remote Fleet Operations Coordinator

Compare Distribuidora; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

Zephorin is hiring a Fleet Assistant to support fleet operations across global teams. This fully remote role offers day-to-day vehicle coordination, records management, and KPI tracking in a dynamic, international environment.

You will engage with Fleet Operations, Logistics, Transportation, Maintenance, Procurement, and Administration to ensure efficient fleet management and compliant operations. Entry to mid level candidates welcome.

Qualifications

• Bachelor's degree in Logistics, Business Administration, Transportation, Operations, or related field.
• 1–2 years of experience in fleet management, transportation, logistics, administration, or a related role.
• Good understanding of fleet operations and vehicle coordination processes.
• Strong organizational and communication skills.
• Excellent attention to detail and problem-solving abilities.
• Good written and verbal English communication skills.
• Experience with Microsoft Office, ERP systems, or fleet management software is an advantage.
• Familiarity with vehicle maintenance scheduling, fleet reporting, or logistics coordination is a plus.
• Ability to work independently and collaborate with international teams.
• UAE or GCC fleet experience is an advantage but not required.
• Relevant logistics or fleet management certifications are welcome but not mandatory.

Responsibilities

• Support day-to-day fleet operations and vehicle coordination activities.
• Maintain vehicle records, service schedules, and operational documentation.
• Work closely with Fleet Operations, Logistics, Transportation, Maintenance, Procurement, and Administration teams.
• Coordinate vehicle servicing, inspections, and maintenance appointments.
• Track vehicle availability and operational updates.
• Support fuel records, mileage tracking, and fleet reporting where required.
• Coordinate with service providers and internal teams regarding fleet-related requests.
• Monitor fleet KPIs and prepare management updates.
• Help resolve routine fleet and transportation issues.
• Maintain organized records and document control procedures.
• Support compliance with fleet policies and operational requirements.
• Promote efficiency and accurate record-keeping across fleet activities.
• Assist with cross‑functional transportation and logistics initiatives.
• Support administrative tasks related to fleet operations.
• Stay informed about fleet management and transportation best practices.

Skills

Organizational skills

Communication skills

Attention to detail

Problem-solving

English proficiency

Fleet operations

Education

Bachelor's degree in Logistics, Business Administration, Transportation, Operations, or related field

Tools

ERP systems

Microsoft Office

Fleet management software

Job description

Zephorin is hiring a Fleet Assistant to support fleet operations across global teams. This fully remote role offers day-to-day vehicle coordination, records management, and KPI tracking in a dynamic, international environment.

You will engage with Fleet Operations, Logistics, Transportation, Maintenance, Procurement, and Administration to ensure efficient fleet management and compliant operations. Entry to mid level candidates welcome.