Receptionist (Immediate Start)

Bukhatir Education Advancement & Management (BEAM); Dubai; On-site; AED 33,480 - 66,960; Full time

Job summary

BEAM in Dubai is seeking a friendly receptionist to greet visitors, answer incoming calls and perform general administrative duties. The role includes managing the switchboard, directing inquiries, and supporting the Registration & Admissions team as needed.

You'll maintain organized reception areas, provide accurate information to parents and colleagues, and help coordinate tours, exams appointments, and ISCS procedures. Flexibility to cover colleagues is valued.

Responsibilities

• Greet visitors and colleagues at the reception.
• Operate switchboard and handle incoming/outgoing calls.
• Provide accurate directions and information to visitors and staff.
• Maintain up-to-date extension records for ISCS employees.
• Assist with pre-registrations and registration-related tasks.
• Provide tours for prospective parents and book entrance exam appointments.
• Ensure reception area is organized and stocked with PR materials.
• Support Registration Department with student interviews and ISCS procedures.

Job description

Job summary

Greets visitors, handles incoming calls and performs general administrative duties.

Key responsibilities

Reception

• Act as a receptionist to greet all visitors and colleagues.
• Provide accurate directions and information to all visitors and colleagues.
• Operate switchboard and/or telephone in the processing of incoming and outgoing calls.
• Deal professionally with all inquiries originating from phone calls or visitors.
• Follow up on inquiries from Open Days and School tours.
• Keep up to date with all ISCS procedures and events.
• Maintain up to date extension records of all ISCS employees.
• Operate the public address system to page individuals or make general announcements.
• Keep the reception area well organized and well stocked with all Public Relation materials for prospective parents.
• Ensure that students are not allowed in the reception area unless accompanied by a parent, teacher or has authorized written permission from the Director.

Administrative

• Perform typing and clerical tasks.
• Provide cover for colleagues in the other receptions as required.
• Enter pre registrations into the SMS system.

Registration

• Provide tours for prospective parents.
• Book and arrange entrance exam appointments.
• Provide accurate information about the Registration & Admission process.
• Assist the Registration Department with student interviews.

Other

• Any additional tasks/project assigned to you by the school