Receptionist & Administrative Assistant To The Managing Partner

Maseera; Dubai; Vor Ort; AED 67.000 - 112.000; Vollzeit

Zusammenfassung

Dubai Sotheby's International Realty Dubai is seeking a Receptionist & Administrative Assistant to the Managing Partner. You will welcome visitors, handle calls, manage the calendar, and coordinate meetings to ensure a smooth, professional experience.

In this role you will provide day-to-day administrative and secretarial support, prepare documents, and liaise with internal teams, clients, and service providers. A professional and discreet approach is essential.

Qualifikationen

• Welcomes visitors and directs inquiries with courtesy.
• Manages emails, memos, and general correspondence.

Aufgaben

• Welcome and assist visitors, clients, and guests professionally.
• Manage calls, direct inquiries, and take messages.
• Handle correspondence including emails and deliveries.
• Maintain a neat reception area and coordinate appointments.
• Draft emails, letters, memos, and reports.
• Prepare presentations and admin documents.
• Coordinate meeting rooms and minutes as required.
• Maintain confidentiality of documents.

Kenntnisse

Reception management

Phone handling

Calendar management

Meeting coordination

Document drafting

Liaising with stakeholders

Jobbeschreibung

Receptionist & Administrative Assistant To The Managing Partner

Dubai Sotheby's International Realty Dubai

• Welcome and assist visitors, clients, business partners, and other guests in a professional and courteous manner.
• Manage incoming calls, direct inquiries to the appropriate departments, and take accurate messages when required.
• Handle incoming and outgoing correspondence, including emails, courier deliveries, and documents.
• Maintain a neat, organized, and professional reception area.
• Coordinate visitor appointments and ensure a smooth and positive visitor experience.
• Respond to general inquiries and provide basic information about the company and its services.
• Liaise with building management and service providers regarding office-related matters.
• Administrative Support to the Managing Partner
• Provide day-to‑day administrative and secretarial support to the Managing Partner.
• Manage the Managing Partner's calendar, schedule appointments, and coordinate meetings.
• Arrange internal and external meetings, ensuring meeting rooms, agendas, and required documents are prepared in advance.
• Draft, format, and proofread emails, letters, memos, reports, and other business correspondence.
• Assist in preparing presentations, reports, spreadsheets, and other business documents.
• Follow up on pending tasks, meeting actions, and requests on behalf of the Managing Partner.
• Handle confidential documents and information with discretion and professionalism.
• Meeting and Office Coordination
• Coordinate meeting room bookings and ensure rooms are properly prepared for meetings.
• Communicate with internal teams, clients, and external stakeholders to confirm meeting schedules.
• Assist with preparing meeting materials, taking minutes when required, and circulating follow‑up actions.
• Support the coordination of office activities, appointments, and day-to‑day administrative requirements.
• Ensure office supplies, stationery, and other essential items are maintained and replenished as needed.
• General Administrative and Documentation Support
• Maintain organized electronic and physical filing systems for easy document retrieval.
• Assist with data entry, document preparation, scanning, printing, photocopying, and filing.
• Maintain accurate records of correspondence, appointments, and administrative activities.
• Assist with processing invoices, expense documentation, and other routine administrative records.
• Support the preparation and organization of company documents, property-related records, and internal reports.
• Conduct basic research and gather information as requested by the Managing Partner.
• Coordinate with internal departments to ensure administrative requests are completed promptly.
• Assist with the organization and handling of property-related documents, client records, and business correspondence.
• Coordinate appointments with property clients, investors, landlords, tenants, and business partners as required.
• Support the administrative coordination of property meetings and client inquiries.
• Liaise with relevant teams to ensure documents and information are shared accurately and on time.
• Maintain the confidentiality and proper organization of client and company information.