Receptionist & Admin (Russian Speaker)

Major Developments; Dubai; On-site; AED 42,000 - 66,000; Full time

Job summary

Major Developments in Dubai is seeking a professional Admin & Receptionist to run front desk operations and provide administrative support across the company. The role focuses on welcoming clients and coordinating daily office activities while ensuring excellent service.

Responsibilities include managing meetings, assisting with broker breakfast briefings and events, handling mail and couriers, and supporting Sales & Marketing teams.

Qualifications

• Previous experience as a receptionist or admin assistant (real estate experience is an advantage).
• Strong communication skills in English; Russian/Arabic is a plus.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking abilities.
• Presentable, professional, and customer-service oriented.
• Ability to coordinate events and manage logistics efficiently.

Responsibilities

• Manage the reception area, greet and welcome clients, visitors, and brokers in a professional manner.
• Answer and direct phone calls, emails, and general inquiries promptly.
• Handle scheduling of meetings, appointments, and conference rooms.
• Maintain front desk, meeting rooms, and common areas in a professional condition.
• Provide administrative support including filing, document preparation, and correspondence.
• Assist with arranging broker breakfast briefings and other corporate events, including coordination of catering, invitations, and logistics.
• Support Sales & Marketing teams in coordinating broker visits, hospitality, and events.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Liaise with vendors, suppliers, and service providers for office requirements.
• Ensure smooth day-to-day office operations by supporting HR and admin teams when needed.
• Assist in other tasks as assigned by the managers
• Assist other departments whenever it’s required.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Presentable appearance

Tools

MS Office

Job description

We are looking for a professional and well-organized Admin & Receptionist to manage front desk operations and provide administrative support across the company. The ideal candidate will be presentable, detail-oriented, and able to coordinate daily office activities, while ensuring excellent client service. A key part of this role will be to assist with organizing breakfast briefings and events for real estate brokers, supporting the company’s sales and marketing initiatives.

Key Responsibilities:

• Manage the reception area, greet and welcome clients, visitors, and brokers in a professional manner.
• Answer and direct phone calls, emails, and general inquiries promptly.
• Handle scheduling of meetings, appointments, and conference rooms.
• Maintain front desk, meeting rooms, and common areas in a professional condition.
• Provide administrative support including filing, document preparation, and correspondence.
• Assist with arranging broker breakfast briefings and other corporate events, including coordination of catering, invitations, and logistics.
• Support Sales & Marketing teams in coordinating broker visits, hospitality, and events.
• Manage incoming and outgoing mail, couriers, and deliveries.
• Liaise with vendors, suppliers, and service providers for office requirements.
• Ensure smooth day-to-day office operations by supporting HR and admin teams when needed.
• Assist in other tasks as assigned by the managers
• Assist other departments whenever it’s required.

Requirements:

• Previous experience as a receptionist or admin assistant (real estate experience is an advantage).
• Strong communication skills in English; Russian/Arabic is a plus.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and multitasking abilities.
• Presentable, professional, and customer-service oriented.
• Ability to coordinate events and manage logistics efficiently.