Receptionist & Admin Executive

Tanqeeb; Dubai; On-site; AED 73,000 - 100,000; Full time

Job summary

Tanqeeb is hiring a Front Office Staff in Dubai to welcome clients, manage the reception, handle calls and emails, and support HR onboarding among other duties.

The ideal candidate has 2–5 years of receptionist/admin experience, excellent English communication, and proficiency with MS Office. UAE experience is a plus; Filipino candidates are preferred while Malayalee candidates are not considered.

Qualifications

• Bachelor's degree or equivalent is required.
• 2–5 years of experience as a Receptionist or Administrative Executive preferred.
• Excellent verbal and written communication in English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking abilities.
• Professional appearance and customer-focused attitude.

Responsibilities

• Welcome clients, visitors, and guests in a professional and courteous manner.
• Manage the front desk and keep the reception area clean and organized.
• Answer, screen, and direct incoming calls and emails promptly.
• Handle courier services, mail, and deliveries.
• Schedule appointments and maintain meeting room calendars.
• Maintain visitor logs and attendance records.
• Coordinate office supplies and stationery inventory.
• Liaise with vendors for office maintenance and repairs.
• Support HR with onboarding, documentation, and records.
• Prepare correspondence, reports, and admin documents.
• Maintain filing systems and confidentiality.
• Coordinate with internal departments for smooth operations.
• Provide admin support to management and perform other duties.

Skills

Verbal communication

Written communication

Microsoft Office

Organization & multitasking

Customer-focused

Education

Bachelor's degree or equivalent

Tools

MS Office Suite

Email & calendar management

Job description

1. Position: Front Office Staff

2. Location: Dubai

3. Requirement: Urgent hiring

4. Preferred candidates: Filipino candidates

5. Restriction: Malayalee (people from Kerala) candidates are not being considered.

6. Other regions/nationalities: Candidates from other regions are acceptable.

Key Responsibilities

• Welcome clients, visitors, and guests in a professional and courteous manner.

• Manage the front desk and ensure the reception area is clean and well-organized.

• Answer, screen, and direct incoming phone calls and emails promptly.

• Handle incoming and outgoing courier services, mail, and deliveries.

• Schedule appointments, meetings, and maintain meeting room calendars.

• Maintain visitor logs and employee attendance records.

• Coordinate office supplies, pantry items, and stationery inventory.

• Liaise with vendors for office maintenance, repairs, and facility‑related requirements.

• Support the HR team with employee onboarding, documentation, and record maintenance.

• Prepare correspondence, reports, and other administrative documents.

• Maintain physical and electronic filing systems while ensuring document confidentiality.

• Coordinate with internal departments to ensure smooth day‑to‑day office operations.

• Provide administrative support to management and perform other duties as assigned.

Preferred Qualifications

• Bachelor's degree or equivalent.

• 2–5 years of experience as a Receptionist or Administrative Executive.

• Excellent verbal and written communication skills in English.

• Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Strong organizational and multitasking abilities.

• Professional appearance and customer‑focused attitude.

• Previous UAE experience is an added advantage.

• Filipino candidates are preferred.

Desired Candidate Profile

Minimum 2 years of experience in Receptionist and Admin in Healthcare, Wellness or pharmaceutical industry needed.

Exceptional verbal and written communication skills for presentations and negotiation.

A strong, proactive focus on meeting and exceeding targets.

Ability to build rapport, trust, and long‑term relationships with clients.